Administrative Assistant Jobs

Administrative Assistant

Blue Sky Innovative Solutions is seeking a qualified full-time contracted Administrative Assistant for a new opportunity to support our mission-critical government customer.

LOCATION:

Milwaukee, WI - on-site at a federal government facility.

The Administrative Assistant support the protective security, resource management, and project management functions. The individual will perform a diverse mix of clerical and administrative duties, working independently with minimal direct supervision to support regional program offices and field staff.

Administrative & Clerical Support

• Compose and type correspondence, documentation, and mailing labels, and enter data from paper or electronic forms into databases and spreadsheets
• Copy data between records, file documents accurately, and maintain organized hard-copy and electronic filing systems
• Receive, sort, and distribute incoming mail; prepare outgoing mail including overnight and online express services
• Photocopy, scan, and process documents using standard office equipment
• Maintain shared drive file folders for completed Facility Security Assessments, assessment databases, and Facility Security Committee memorandums

Meeting & Communication Coordination

• Schedule and set up conference rooms, coordinate teleconferences, and disseminate meeting information
• Attend meetings as requested, prepare and distribute agendas, take detailed minutes, and circulate notes to appropriate personnel
• Coordinate and distribute interoffice communications to keep teams aligned

Operations & Resource Management

• Assist with inventory, purchasing, and distribution of routine office supplies
• Collect and report Government Owned Vehicle mileage and maintenance information on a monthly basis or as needed
• Maintain, issue, and control facility keys through formal issuance, hand receipt, and inventory procedures
• Perform timekeeping duties including entering, reviewing, and maintaining payroll records for your assigned area
• Make travel arrangements (including critical incident travel) and coordinate transportation, lodging, and off-site meeting facilities
• Support regional emergencies, taskings, and special projects as directed
• Perform Human Resources administrative functions and tasks as assigned

Reporting & Program Support

• Assemble and disseminate routine reports at the frequency determined by on-site leadership
• Track assigned case control numbers, ensuring all reports are completed, submitted, and routed for appropriate review and approval
• Provide support to the Security Management Branch, including assistance with facility portfolios, protective security officer inspection reports, and database/spreadsheet maintenance

IT & Help Desk Liaison

• Serve as the liaison between field personnel and the help desk for IT, telephone, and related service issues
• Initiate, follow up on, resolve, and close out trouble tickets and help desk requests
• Performs related work as assigned.

Minimum Qualifications

• Minimum of 5 years of administrative assistant experience
• Experience working extensively with the Microsoft Office Suite and several government-specific systems. Proficiency in the following is expected:
  Microsoft Word, Excel, Outlook, PowerPoint, and Access, Microsoft Edge, Internet Explorer, and Google Chrome, Adobe Acrobat and Microsoft Teams.
• Government systems including ITMS, GSA Fleet Vehicle system, WebTA, LEIMS, and agency help desk and catalog platforms (training provided as needed)
• Must have strong command of the English language, including grammar, spelling, composition, and vocabulary
• Accurate typing and exceptional attention to detail
• Strong organizational skills with the ability to compile and organize reports from multiple sources
• Working knowledge of standard office equipment and procedures
• Excellent written and verbal communication skills
• Resourcefulness and the ability to thrive in a fast-paced environment
• Professionalism and the interpersonal savvy to interact effectively with colleagues, government personnel, and external contacts
• Reliability in meeting both planned and unplanned deadlines
• A proactive, self-directed work style with sound

Clearance

• Public Trust

Certification

• N/A

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