Executive Assistant Job in Milwaukee, WI

Executive Assistant

We are looking for an experienced and highly organized executive assistant to support senior leadership in Wisconsin. This contract-to-permanent opportunity is ideal for an individual who can manage complex schedules, coordinate high-level meetings, and provide dependable administrative and human resources support in a fast-paced academic environment. The role requires strong communication skills, careful attention to detail, and the ability to handle sensitive information with sound judgment and discretion.

Responsibilities:

• Provide executive-level administrative support to finance and human resources leadership, ensuring daily operations run smoothly and priorities are managed effectively.
• Oversee calendars, appointments, and meeting schedules while anticipating conflicts and helping leaders stay organized and prepared.
• Draft and assemble agendas, presentations, reports, meeting packets, and other business materials for executive and committee use.
• Coordinate logistics for leadership meetings and committee sessions, including scheduling, document preparation, note-taking, and follow-up on action items.
• Maintain organized records for committee activities, compliance materials, and institutional documentation to support accurate reporting and retrieval.
• Assist with accreditation-related documentation by gathering, organizing, and maintaining supporting evidence in collaboration with internal stakeholders.
• Support talent acquisition activities by arranging interviews, communicating with candidates, and assisting with recruitment-related administration.
• Help facilitate onboarding, orientation, benefits communication, and employee record maintenance in alignment with established HR practices.
• Manage confidential financial, personnel, and institutional information with professionalism, discretion, and sound decision-making.
• Arrange travel and related itineraries for executive meetings and business needs as required.