Purchasing Clerk

POSITION SUMMARY:

The Purchasing Clerk is responsible for purchasing materials, equipment, and supplies for the organization, taking into consideration cost, quality, and time restraints.

• Process all purchase orders and vouchers. This involves entering orders into the computer, mailing orders to vendors, filing copies of the purchase order, verifying receipt of all orders and vouchers, mailing copies to the appropriate department(s), encumbering funds for each account, and canceling orders if necessary.
• Prepare purchase orders for payment, verify orders against invoices, and enter data into a computerized purchase order system.
• Type requests for bids, quotes, proposals, and contracts as directed.
• Maintaining inventory of supplies, ordering supplies and equipment for various departments, and verifying receipt of supplies and equipment against purchase orders.
• Establish contacts with vendors, obtain quotes, and negotiate price, quantity, delivery dates, and purchase terms and conditions.
• Process any outgoing mail through internal postage machine. Coordinate delivery of any inbound packages and purchase orders delivered.
• Assess vendor capabilities, develop alternate sources, and evaluate vendor performance.
• Compiles data for the preparation of simple financial and statistical reports.
• Operates computer, copier, calculator, and other office machines.
• Maintain all warranties and service contracts for equipment.
• Assure mail is stamped and picked up daily for the Silver Spring location. Processing inbound mail from both locations to proper departments.
• Assist with the Accounts Payable function as directed.
• Perform other job duties as assigned.

Education
:
High school graduation and a minimum of two (2) years of purchasing experience or an associate degree in accounting are required. Additional training in accounting or business is desirable.

Experience
:
Self-directed and computer literate with good organizational and math skills. Knowledge purchasing policies and regulations.

Expertise
:
Ability to establish and maintain positive working relationships with others; ability to write legibly. Must be efficient with Microsoft Excel and able to create spreadsheets and charts based on departmental use of supplies.

Language
:
Comprehend and use primary written or spoken language to communicate information and ideals.

Hours of Work
:
This may vary based on organizational needs.

Travel
:
Weekly travel between two locations.