Executive Assistant

A. O. Smith seeks an Executive Assistant to support senior leaders in a fast-paced, global manufacturing environment. You will manage complex calendars, coordinate domestic and international travel, prepare presentations and reports, and organize executive meetings and events. Responsibilities include handling confidential information, drafting correspondence, tracking action items, and supporting key initiatives across operations, engineering, and corporate functions. You will liaise with internal and external stakeholders, improve administrative processes, and help leaders stay focused on performance, safety, and continuous improvement in water heating and treatment solutions.

Responsibilities

• Provide high-level administrative support to senior leaders
• Manage complex calendars, meetings, and schedules
• Coordinate domestic and international travel arrangements
• Prepare presentations, reports, and meeting materials
• Handle confidential information with discretion
• Track action items and follow-ups from key meetings
• Organize executive meetings, events, and onsite visits
• Liaise with internal and external stakeholders
• Improve and standardize administrative processes
• Support performance, safety, and continuous improvement initiatives

Required Skills

• Executive calendar management
• Travel planning and logistics
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Presentation and report preparation
• Written and verbal communication
• Meeting and event coordination
• Confidential information handling
• Time management and prioritization
• Stakeholder management
• Process improvement