Executive Assistant II Job Milwaukee area,Wisconsin USA,Administrative/Clerical

Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project management.
Anticipates executive needs and proactively identifies solutions to administrative and operational challenges. Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.
Initiates travel arrangements and expense reporting on executive’s behalf.
Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.
Acts as the primary point of contact between executive and internal/external stakeholders (customers, visitors). Serves as a liaison for organizational initiatives, representing the executive at various meetings and committees.
Initiates communications with other leaders as they relate to operational, strategic, and substantive matters.
Manages and oversees projects, tracks deliverables, and ensured follow-through on priorities.
Develops complex documents and correspondence independently or with executive input.
Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information. May present this material/information to others.
Establishes and maintains filing systems and confidential records, handling highly confidential and sensitive information with absolute integrity and discretion.
Operates and maintains office equipment; may order supplies as needed.
Assists with departmental budget administration.
Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate.
Mentors other administrative staff, answering questions and providing training as needed.

Major Responsibilities

Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project management.
Anticipates executive needs and proactively identifies solutions to administrative and operational challenges. Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.
Initiates travel arrangements and expense reporting on executive’s behalf.
Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.
Acts as the primary point of contact between executive and internal/external stakeholders (customers, visitors). Serves as a liaison for organizational initiatives, representing the executive at various meetings and committees.
Initiates communications with other leaders as they relate to operational, strategic, and substantive matters.
Manages and oversees projects, tracks deliverables, and ensured follow-through on priorities.
Develops complex documents and correspondence independently or with executive input.
Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information. May present this material/information to others.
Establishes and maintains filing systems and confidential records, handling highly confidential and sensitive information with absolute integrity and discretion.
Operates and maintains office equipment; may order supplies as needed.
Assists with departmental budget administration.
Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate.
Mentors other administrative staff, answering questions and providing training as needed.

Education Required

High School Graduate or GED

Licensure, Registration, And/or Certification Required

None Required

Experienced Required

Typically…