Meetings & Administrative Manager, IFCN

Meetings & Administrative Manager CLIENT ASSOCIATION(s):

International Federation of Clinical Neurophysiology, IFCN

Executive Director

N/A

Exempt, Full-time (Minimum of 37.5 hours/week)

Mid Level (Non-Supervisory)

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The International Federation of Clinical Neurophysiology (IFCN) is a global organization dedicated to advancing clinical neurophysiology through education, research, collaboration, and the exchange of scientific knowledge. IFCN brings together national and professional societies, clinicians, researchers, and other members of the clinical neurophysiology community from around the world. Upcoming meetings of the society include the European Clinical Neurophysiology Congress in Malaga, Spain in 2027 and the International Congress of Clinical Neurophysiology in Rotterdam, Netherlands in 2028.

This position works closely with the Executive Director and Senior Meetings Manager of IFCN to execute all aspects of the societies’ missions and objectives. Responsibilities are varied and include meeting planning, membership management, communications, and general administrative support. The role requires flexibility, high-level customer service, clear communication, attention to detail, and personal accountability. It is critical to maintaining strong relationships with members, volunteers, and speakers, and plays a key role in the success of both in-person and virtual events, including annual international meetings and ongoing webinar series.

• Association Administration
  • Manage the webinar series, including coordinating speakers, scheduling and producing live webinars, and preparing recordings for posting on the website.
  • Manage membership administration, including processing applications, maintaining accurate membership records and database information, and preparing membership reports.
  • Coordinate the annual membership invoicing process and follow up on outstanding renewals as needed.
  • Prepare the monthly newsletter and other member communications, including drafting and formatting content and coordinating distribution.
  • Maintain and update website content and assist with social media and other digital communications.
  • Support the Executive Director in the administration of committees and Special Interest Groups (SIGs), including coordinating volunteers, scheduling meetings, preparing agendas and materials, taking minutes, and following up on action items.
  • Process invoices and payments related to the general management of the organization, including fellowship grants and Executive Committee expense reimbursements.
  • Monitor general email inboxes and voicemail and respond to or appropriately route member and stakeholder inquiries.
  • Maintain organized electronic files, records, and other administrative documentation.
  • Provide general administrative and project support to the Executive Director and organization leadership.
  • Perform other duties as assigned.
• Meetings and Events
  • Manage and coordinate the aspects of Congress registration, including registration database…