Purchaser

Overview

Cool Sys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.

Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.

Based in Southern California since 2007, Cool Sys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals. No wonder Newsweek named Cool Sys one of America’s Greatest Workplaces!

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

• Competitive pay: $26.00-$32.00 hr
• Benefits: Medical, Dental, Vision and Prescription coverage.
• Paid vacation, holidays, and floating holiday.
• 401(K) with Company match.
• Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
• Tuition reimbursement.
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more.
• Pet Insurance.
• Legal Plan, and  Protection.

The Purchasing Agent is responsible for procurement of materials (Indirect/Direct) to support the organization’s service delivery and supply chain needs, while ensuring an effective, efficient cost-savings model. Following company policies, procedures and practices related to procurement of goods and services remains a priority for working within a newly established quality management system. ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for placing purchase orders via the department’s software system in accordance with Cool Sys policies and procedures
• Establish a solid rapport with the Suppliers, Service Managers and Technicians within your assigned region/commodity to ensure we are meeting collective customer and business outcomes.
• Communicate with field employees and customers on required quotes, final bids, and/or purchases.
• Communicate with suppliers and customers to provide status and ETA on all quotes/purchase orders written by each individual buyer.
• Resolve pricing and invoice issues with suppliers/vendors in timely manner while adhering to customer service guidelines, as well as financial compliance/controls.
• Monitor and problem solve via phone calls/emails that come in on a daily basis.
• Responsible for reviewing and ensuring compliance with customer contract requirements and executing within established guidelines
• Receive parts and equipment and update database for proper tracking when necessary.
• Prepare, analyze and negotiate quotes with suppliers for efficient delivery of products and services to our customers.
• Responsible for verifying orders are placed and tracked with preferred vendors via approved supplier list where possible (i.e. meets the requirement of the customer contract and business requirement).
• Performs work with a desire to drive process/continuous improvement methodologies and a desire to create efficiencies within the organization.
• Update 3rd party systems according to customer and supplier contractual guidelines.
• Track and monitor return material authorizations (RMA’s) against purchasing agents assigned PO’s.
• Review and approve requisitions and create purchase orders and send them to chosen vendors.
• Supervise orders and determine if product quantity/quality is sufficient and meets specifications if given. Make appropriate adjustments to orders as needed.
• Prepare and maintain purchasing reports, records, and updated unit cost and retail price lists.
• Interact with suppliers daily to develop and nurture mutually beneficial relationships.
• Track on time delivery metrics by supplier and report any issues with product or delivery.
• Monitor status of orders and contracts daily.
• Calculate all order costs and evaluate invoices for accuracy in partnership with accounts payable team.
• Determine when products are unusable or damaged and need to work…