Purchaser

Overview

Cool Sys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions. Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.

Based in Southern California since 2007, Cool Sys serves over 45,000 customer locations in industries such as retail, food service, commercial, data centers, industrial, and pharmaceuticals.
No wonder Newsweek named Cool Sys one of America’s Greatest Workplaces! We understand that hiring great people is the foundation of everything we do.

• Competitive pay: $26.00-$32.00 hr
• Medical, Dental, Vision and Prescription coverage
• Paid vacation, holidays, and floating holiday
• 401(K) with Company match
• Company-sponsored life insurance, as well as optional AD&D, short and long-term disability
• Tuition reimbursement
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills, and so much more
• Pet insurance
• Legal plan and  protection

• Place purchase orders via the department’s software system in accordance with Cool Sys policies and procedures.
• Establish a solid rapport with suppliers, service managers, and technicians within the assigned region/commodity to ensure we meet collective customer and business outcomes.
• Communicate with field employees and customers on required quotes, final bids, and purchases.
• Provide status and ETA on all quotes and purchase orders to suppliers and customers.
• Resolve pricing and invoice issues with suppliers/vendors promptly while adhering to customer‑service guidelines, financial compliance, and controls.
• Monitor and problem‑solve via phone calls/emails received daily.
• Review and ensure compliance with customer contract requirements.
• Receive parts and equipment, update the database for proper tracking.
• Prepare, analyze, and negotiate quotes with suppliers for efficient delivery of products and services.
• Verify orders are placed and tracked with preferred vendors from the approved supplier list.
• Drive process/continuous‑improvement methodologies to create efficiencies within the organization.
• Update third‑party systems in accordance with customer and supplier contractual guidelines.
• Track and monitor RMAs against purchasing agent–assigned POs.
• Review and approve requisitions, create purchase orders, and send them to chosen vendors.
• Supervise orders and determine if product quantity/quality meets specifications; make adjustments as needed.
• Prepare and maintain purchasing reports, records, and updated unit‑cost and retail price lists.
• Interact with suppliers daily to develop and nurture mutually beneficial relationships.
• Track on‑time delivery metrics by supplier and report any issues.
• Monitor status of orders and contracts daily.
• Calculate all order costs and evaluate invoices for accuracy in partnership with the accounts‑payable team.
• Determine when products are unusable or damaged and coordinate RMAs; work with suppliers on end‑of‑service/product‑life strategies.
• Handle deliveries with short or over‑ordered products, goods not received, and damaged items.
• Other duties as assigned.

• Excellent Microsoft Office skills (Excel, Word, PowerPoint, Project, etc.)
• Excellent written and verbal communication skills, including experience communicating to senior leadership/c‑suite levels.
• Excellent analytical skills, including ability to prepare business cases, cost/benefit analysis, purchase‑price variance scenarios, and more.
• Excellent customer service skills with internal and external customers.
• Knowledge of refrigeration product and service purchasing policies and practices.
• Detail‑oriented.
• Ability to work independently and in a team‑oriented environment.
• Proficient typing skills to properly document dictations and update systems.

• Bachelor’s Degree in Business, Supply Chain, or…