Project Specialist

Hybrid | Greater Milwaukee Area (2 days onsite per week)

Benefit offerings for full-time employment include hybrid work environment, medical, dental, and more, 401k plan, PTO, and other perks.

LHH is partnering with a respected nonprofit organization focused on advancing science, research, education, and professional development within a rapidly evolving healthcare and life sciences field.

We're seeking a highly organized and detail-oriented Project Specialist to support a variety of programs, projects, events, and operational initiatives. This is an excellent opportunity for an early-career professional who enjoys coordinating complex projects, collaborating across teams, managing timelines, and contributing to meaningful work that supports scientific advancement and professional education.

• Bachelor's degree required
• 1-2 years of experience in project coordination, program administration, operations, nonprofit organizations, associations, higher education, or a related field
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Excellent communication and stakeholder management skills
• Experience with Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint)
• Experience with project management tools such as Asana, , Smartsheet, Trello, or similar is a plus
• Experience working with databases, CRM systems, or membership management platforms is preferred
• Analytical mindset with the ability to gather, interpret, and report on data
• Some evening/weekend support may be required during peak program periods, along with limited annual travel

• Coordinate and support multiple programs and initiatives from planning through execution
• Manage project timelines, communications, documentation, and reporting
• Serve as a key point of contact for program participants, reviewers, volunteers, and stakeholders
• Track submissions, applications, deadlines, and project deliverables
• Assist with meeting planning, scheduling, logistics, and follow-up activities
• Maintain records, databases, standard operating procedures, and program documentation
• Analyze and compile data to support reporting and decision-making
• Identify opportunities to improve processes and workflows
• Support special projects, strategic initiatives, and annual events throughout the year

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance