Activities Director for Independent Living

Position Summary

The Activities Director leads a vibrant, resident-centered lifestyle program for an independent living community serving older adults. This position plans, promotes, and delivers social, cultural, recreational, fitness, educational, and community-based opportunities that reflect residents’ interests, abilities, and preferences. The Director is responsible for safe program delivery, clear communication, accurate billing and administrative follow-through, and collaboration with residents, staff, entertainers, vendors, and the marketing team.

• Lead all Independent Living resident activities and maintain a welcoming, inclusive environment that encourages participation.

• Create a balanced activities calendar that serves a wide range of resident interests, abilities, schedules, and levels of participation.

• Schedule three to four entertainment programs, one resident birthday party, and at least two outings each month.

• Provide a weekly movie program, with the monthly schedule including two daytime and two evening showings.

• Attend resident outings, coordinate logistics, monitor participation, and follow community safety procedures.

• Plan and facilitate social, cultural, recreational, educational, wellness, and special-event programming.

• Monitor program participation and resident feedback, and adjust offerings to improve relevance, accessibility, and engagement.

• Participate in a monthly resident-and-staff meeting to provide updates, gather input, and preview upcoming activities.

Assist residents with voter registration and coordination of absentee voting.

• Create accurate, engaging monthly and weekly publications that advertise upcoming activities and events.

• Update the in-house television channel with current monthly activities, reminders, and program changes.

• Partner with the marketing team to develop events that introduce current residents to prospective residents, strengthen community connections, and support census growth.

• Communicate schedules, changes, fees, accessibility considerations, and participation expectations clearly to residents, families, and staff.

• Oversee the art hallway and schedule timely, attractive displays.

• Coordinate room reservations for resident and family parties, programs, and special events.

• Complete room setup and takedown for activities, including arranging furniture, equipment, supplies, and decorations.

• Submit work orders to the Maintenance Department through TELS and follow up as needed to support safe, functional spaces.

• Work in the resident gym for three hours on two designated days each week.

• Assess resident fitness interests and functional goals within the scope of the position, create appropriate exercise programs, and provide one-on-one support.

• Demonstrate safe equipment use, reinforce posted safety guidance, document relevant participation information, and refer health or clinical concerns to the appropriate qualified professional.

• Submit required documentation and requests for entertainer and vendor checks in accordance with community procedures.

• Accurately submit resident charges for gym use, outings, and other fee-based activities.

• Maintain organized calendars, attendance information, reservation records, vendor details, invoices, receipts, and related program documentation.

• Manage program resources responsibly and communicate anticipated costs or supply needs to leadership.

• Perform other duties as assigned.

• High school diploma or equivalent required; associate or bachelor’s degree in recreation, hospitality, wellness, gerontology, event…