Administrative Operations Specialist

As an Administrative Operations Specialist, you will serve as the central hub for our business operations, managing critical financial workflows and front-office efficiency. You will play a pivotal role in ensuring fiscal accuracy and operational excellence by overseeing bookkeeping, vendor relations, and administrative support.

As an Administrative Operations Specialist, you will serve as the central hub for our business operations, managing critical financial workflows and front-office efficiency. You will play a pivotal role in ensuring fiscal accuracy and operational excellence by overseeing bookkeeping, vendor relations, and administrative support.

• Manage full-cycle accounts payable and receivable, ensuring timely invoicing and reconciliation.
• Execute payroll processing and maintain compliance with tax deductions and reporting requirements.
• Perform monthly general ledger maintenance, including journal entries and balance sheet reconciliations.
• Drive cost-savings by negotiating vendor contracts and optimizing procurement of office supplies.
• Maintain data integrity within our ERP system, ensuring all financial records and orders are current.
• Act as the primary point of contact for visitors and callers, providing professional front-desk support.
• Support sales operations by tracking order statuses and coordinating shipping logistics.
• Organize and maintain comprehensive filing systems to ensure audit readiness and compliance.

• 2+ years of experience in full-charge bookkeeping or office management.
• Proficiency in double-entry accounting principles and financial reconciliation.
• Hands‑on experience with payroll administration and tax compliance.
• Advanced skills in Excel for budgeting, reporting, and data analysis.
• Proven ability to negotiate pricing and manage vendor relationships effectively.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced environment.

• Experience with ERP systems such as Epicor Kinetic, Quick Books, or Sage.
• Familiarity with payroll platforms like ADP, Paychex, or Worklio.
• Experience working within a manufacturing or industrial office setting.
• Strong 10-key data entry skills with a high degree of accuracy.