CM - Project Management Assistant Job Milwaukee area,Wisconsin USA,Construction

Job Title: Construction Administrator/Project Management Assistant (CA/PMA)

Location: Clement J. Zablocki VA Medical Center, 5000 West National Avenue, Milwaukee, Wisconsin 53295

Project Name: CM Support Services, EHRM infrastructure upgrades, VAMC Milwaukee, WI

Client: Veterans Affairs

Pay Range: $80,000 - $105,000/year plus benefits

Anticipated

Start Date:

July/August 2026

Project Duration: 4 years

Project Details (Size, SOW, Site Background, Etc.)

The required support shall be needed to meet the Electronic Health Record Modernization (EHRM) infrastructure upgrades across Lebanon VAMC, Milwaukee, WI. Scope includes Civil site work to include improvements on and additions to the existing fiber network “ring,” re‑roofing, construction of new substation and electrical rooms, DEMARC room, new Telecommunication rooms and enclosures, and vertical fiber optic cable installation.

Daily Responsibilities

On site for the duration of the Electronic Health Record Modernization Construction Project, the Construction Administrator/Project Management Assistant (CA/PMA) will provide professional and technical consultative assistance related to operations, renovation, and new construction programs supporting EHRM. Responsibilities include assisting the Contracting Officer and the Contracting Officer’s Representative in project management, project engineering, planning, scheduling, design reviews, code compliance, testing, record keeping, quality control, quality assurance, cost control, and general oversight of EHRM design and construction projects.

Pre-Construction

Phase

Microsoft Teams conference calls with Contracting, the awarded GC, the CPS Contractor, the Commissioning Agent (CxA), and VAMC Milwaukee to coordinate pre‑construction issues.
Assist the COR in the review of the GC’s pre‑construction submittals (schedule, infection control plans, phasing plans, etc.).
Assist the COR in the review of the GC’s material submittals and shop drawings.
Assist the COR in the review of the GC RFIs.
Advise the COR and the AE on availability of long‑lead time items as identified by the GC.

Construction Period Phase

Monitoring Project Financial Data and Budgetary Cost Accounting: Monitor and review budgetary cost accounting; administer construction contract change orders; maintain spreadsheets indicating project fund allowances, obligations, payments, balances, planned expenditures, etc.; assist in documenting the administration of construction contract change orders (preparing cost estimates, reviewing cost proposals, preparing change order packages for the Contracting Officer).

Construction Phase Scheduling: Prepare and maintain daily dairies for project activities noting events affecting construction; maintain a current project schedule; coordinate with general contractor and compare progress against Contractor (CM) and general contractor’s schedule; contractor shall address schedule slippages to the Resident Engineer and make recommendations for adjustments.

Progress Meetings: Conduct or attend weekly or bi‑weekly project meetings to review and monitor projects and project schedules; review construction contractor payment requirements (including preparation of necessary forms for payment processing by VA).

Assisting in Issue Resolution: Keep thorough records of occurrences, contracts, and other construction related matters; assist the VA in conflict resolution; perform scheduling, conduct and document regular progress meetings with all interested parties to review status, discuss problems, and resolve issues accordingly.

Testing and Inspection Services: Monitor the services of an independent testing agency/laboratory to perform project specific quality control testing and inspection services; testing of soils, concrete, precast concrete connections, steel, steel decking, applied fireproofing, roofing, curtain walls/glazing, and elevator installations.

Commissioning: Provide professional and technical expertise to support the 3rd party Commissioning Agent (CxA) for start‑up, calibration, and/or certification of operating systems; assist the COR, CxA, and/or the GC; include start‑up planning, forecasting duration, estimating costs,…