Enrollment Manager

District Enrollment, Recruitment & Student Records Manager

The District Enrollment, Recruitment & Student Records Manager oversees the full student enrollment lifecycle—from recruitment, admissions, and enrollment compliance, to student records management and supporting accurate state reporting. This role is responsible for attracting and enrolling new students, supporting families throughout the admissions process, managing re-enrollment for returning students, and ensuring all student records and enrollment processes meet state and regulatory requirements.

As a K4-12th district position, this person needs to be able to clearly communicate tasks to members of multiple teams, monitor progress, problem-solve, and ensure the ultimate completion of these tasks. Similarly, this person will work with the Director of Operations and Director of Student Data & Assessment, as well as other school leaders, to communicate about progress on those tasks and meet the school's annual enrollment goals and compliance requirements.

This person needs to have a strong sense of communications, marketing, and customer service, the ability to attract and convert potential applicants, and the ability to plan online or in-person event experiences so that parents can understand the enrollment process and successfully provide all the information needed. The ideal candidate is highly organized, detail-oriented, and relationship-driven, with the ability to balance strong inter-personal communication skills with accurate data management and regulatory compliance.

• Develop and implement strategies to recruit and enroll new students aligned with the school's enrollment goals, including building relationships with community organizations, childcare centers, and other schools.

• Promote the school to prospective families through communications & marketing, social media, direct outreach, community events, and recruitment fairs.

• Organize and conduct school tours, open houses, informational sessions, and enrollment events in collaboration with academy leaders and staff.

• Manage incoming inquiries and guide families through the enrollment process from initial interest through acceptance.

• Track and organize the district's collection of student registration information for the school's Back-to-School Registration Days and Open House events

Plan and oversee annual re-enrollment campaigns for returning students to support student retention and accurate enrollment projections, including communicating re-enrollment timelines to current families and working with the academy teams to secure responses.

• Oversee and manage the enrollment lottery process (if applicable) according to school policy and regulatory guidelines.

• Maintain and manage waitlists for all grade levels.

• Maintain dashboards tracking enrollment targets and grade-level capacity in order to monitor seat availability and ensure seats are filled to maintain full enrollment.

• Track offers, acceptances, and declines to families and manage response deadlines using the district's enrollment platform (School Mint)

• Oversee the review of student applications and verify required documentation including age eligibility, residency requirements, immunization records, household income documentation and transcripts where applicable.

• Ensure all enrollment paperwork meets Wisconsin Department of Public Instruction (DPI) and state compliance requirements.

• Communicate with families regarding missing documents, deadlines, and next steps and flag custody documentation, legal concerns, or medical alerts for the team

• Ensure that the academy teams maintain accurate student records in the school's Student Information System (Power School), including but not limited to demographic, guardian, and emergency contact information, free & reduced lunch status, and coding of student indicators (ELL, SPED, etc.)

• Assign local student IDs and verify or identify WISE IDs and monitor the WISEdata portal for overlapping enrollments and resolve issues as needed.

• Publish enrollment and demographic data to WISEdata…