Dean Of Operations

Position Title:

Dean of Operations

Reports to:

Chief Education Officer, Director of Operations and School Principal Employment Classification:
Full-time (12-month), Exempt

Start Date:

Immediately Join a Transformational Team Seton Catholic Schools is a collaborative network of Catholic elementary and middle schools in the Greater Milwaukee area. We are coming together to strengthen academics, faith formation and life-long outcomes for all students. By joining our team, you can become a leader in this important transformation.

Job Summary The Dean of Operations (DO) is the school business operations leader, overseeing all non-instructional functions and administrative tasks and services, enabling the instructional team to maintain a concentrated focus on driving academic and spiritual growth for all students. The DO ensures schools are managed with operational excellence and fiscal prudence by implementing policies and systems while upholding the values of Seton Catholic Schools.

The DO will leverage business and operational expertise, strategic thinking, planning, and relationships/emotional intelligence to meet school needs and ambitious goals for operational effectiveness. This role will be primarily based at one school, while collaborating with multiple schools within Seton’s growing network.

The job will include the following duties and responsibilities, but is not limited to:

Office and School Operations Management Manage the office administrative staff, in collaboration with the Principal, and address all school office needs to ensure smooth operation of main office and a clean, warm, and welcoming front office environment; includes scheduling required coverage, duties, assignments and roles based on approved staffing plan.

Participate with Principal in setting coverage schedules, including breakfast, lunch, substitute teachers, office staffing, other before or after-school activities and family events to minimize conflict with operational issues and maximize school staffing resources.

Supervise all office staff on a regular basis and ensure performance expectations of each position are being satisfactorily met.

Assist with other administrative duties as needed.

Support school-based communications between students, staff, parents, and visitors.

Ensures efficient school year start-up with all school systems fully operational before school year staff and students return.

Maintains and facilitates end of year school close out.

Manages field trip coordination to support academic staff and assures safe, reliable transportation and activities, ensuring the operational needs are met effectively and efficiently.

Attend to sick students, maintain necessary student medical records, and manage student medication as needed.

Data & Compliance Manage systems to ensure financial and regulatory compliance with state and federal policies, including requirements related to Wisconsin’s Parental School Choice Programs. Serve as a Parental School Choice Program designee for assigned school.

Responsible for communication of and compliance with all Seton Catholic School network policies and procedures at assigned school.

Oversee student information through the management of school office administrative staff, including input to Power School (Seton’s student information database system) and any other system or database collection of data for stakeholders.

Ensure all student records are complete/accurate including transcripts, school cumulative records, and all information necessary for applicable funding and in accordance with federal and network-based policies, as well as audit guidelines.

Oversee all of the admissions/enrollment process including collection, reviewing, and filing of all necessary paperwork, including free and reduced food service documentation in alignment with student information system entry.

Prepare all required schedules and support network staff coordinating requests needed for all audits and ensures that all aspects of the school are compliant with all Federal, State and Local governing authorities as directed by Seton network policies, procedures, and weekly/monthly responsibility checklists.…