Dean Of Operations

Job Details

Job Location:

St. Thomas Aquinas Academy - Milwaukee, WI 53207

Position Title:

Dean of Operations

Reports to:

Chief Education Officer, Director of Operations and School Principal

Employment Classification:
Full-time (12-month), Exempt

Start Date:

Immediately

The Dean of Operations (DO) is the school business operations leader, overseeing all non‑instructional functions and administrative tasks and services, enabling the instructional team to maintain a concentrated focus on driving academic and spiritual growth for all students. The DO ensures schools are managed with operational excellence and fiscal prudence by implementing policies and systems while upholding the values of Seton Catholic Schools.

The DO leverages business and operational expertise, strategic thinking, planning, and relationships/emotional intelligence to meet school needs and ambitious goals for operational effectiveness. This role will be primarily based at one school, while collaborating with multiple schools within Seton’s growing network.

The job will include the following duties and responsibilities, but is not limited to:

• Manage the office administrative staff, in collaboration with the Principal, and address all school office needs to ensure smooth operation of main office and a clean, warm, and welcoming front office environment; includes scheduling required coverage, duties, assignments and roles based on approved staffing plan.
• Participate with Principal in setting coverage schedules, including breakfast, lunch, substitute teachers, office staffing, other before or after‑school activities and family events to minimize conflict with operational issues and maximize school staffing resources.
• Supervise all office staff on a regular basis and ensure performance expectations of each position are being satisfactorily met.
• Assist with other administrative duties as needed.
• Support school‑based communications between students, staff, parents, and visitors.
• Ensure efficient school year start‑up with all school systems fully operational before school year staff and students return.
• Maintain and facilitate end‑of‑year school close‑out.
• Manage field trip coordination to support academic staff and assure safe, reliable transportation and activities, ensuring the operational needs are met effectively and efficiently.
• Attend to sick students, maintain necessary student medical records, and manage student medication as needed.

• Manage systems to ensure financial and regulatory compliance with state and federal policies, including requirements related to Wisconsin’s Parental School Choice Programs. Serve as a Parental School Choice Program designee for assigned school.
• Responsible for communication of and compliance with all Seton Catholic School network policies and procedures at assigned school.
• Oversee student information through the management of school office administrative staff, including input to Power School (Seton’s student information database system) and any other system or database collecting data for stakeholders.
• Ensure all student records are complete/accurate including transcripts, school cumulative records, and all information necessary for applicable funding and in accordance with federal and network‑based policies, as well as audit guidelines.
• Oversee all of the admissions/enrollment process including collection, reviewing, and filing of all necessary paperwork, including free and reduced food service documentation in alignment with student information system entry.
• Prepare all required schedules and support network staff coordinating requests needed for all audits and ensures that all aspects of the school are compliant with all Federal, State and Local governing authorities as directed by Seton network policies, procedures, and weekly/monthly responsibility checklists.

• Oversee school purchasing in accordance with network policies, procedures, and practices.
• Share responsibility with the Principal in managing the school’s budget and expenditures related to its budget.
• Manage fiscal operations at the school including cash…