Assist Director Of Early Childhood Education

Assistant Director of Early Childhood Education

The Assistant Director of Early Childhood Education supports the Director in the daily operations of the Early Childhood Education Program by ensuring smooth program operations, maintaining compliance with licensing and accreditation standards, coordinating staffing, overseeing enrollment and documentation, and providing support to teachers and families.

This position serves as the operational leader of the department, ensuring classrooms are fully staffed, documentation is accurate, child and employee records remain compliant, and daily operations run efficiently. The Assistant Director collaborates closely with the Director, classroom staff, Human Resources, and families to provide a safe, organized, and high-quality learning environment for all children.

SFCC philosophy is: "All Children can learn if we can learn how to teach them".

Daily Operations & Program Support

• Oversees the day-to-day operations of the Early Childhood Education program.
• Coordinates daily staffing assignments, classroom coverage, and substitute scheduling to maintain required teacher-to-child ratios.
• Assists with classroom transitions and ensures classrooms have the resources needed to operate effectively.
• Provides classroom support and emergency classroom coverage when necessary.
• Maintains a safe, welcoming, and organized learning environment throughout the center.

Enrollment & Family Services

• Coordinates the enrollment process, including tours, waitlists, family communication, onboarding, and classroom transitions.
• Maintains accurate enrollment records and child information in Line Leader.
• Ensures child files, health reports, emergency cards, medication authorizations, immunization records, and other required documentation remain current.
• Coordinates parent conferences and assist with family communication.
• Responds to routine parent questions and concerns while referring more complex concerns to the Director.
• Assists with family engagement activities and center-wide events.

• Maintains employee personnel files, licensing documentation, training records, and required certifications.
• Tracks employee attendance, timecards, and required professional development hours.
• Assists with onboarding and orientation of new employees.
• Supports staff with daily operational questions and provides coaching related to center procedures.
• Assists the Director with interviews, hiring, performance documentation, and corrective action as requested.
• Coordinates staff schedules and communicate staffing updates.

• Ensure compliance with Wisconsin DCF Licensing Regulations, NAC Accreditation Standards, and center policies.
• Maintains licensing documentation, classroom records, attendance logs, and required compliance with paperwork.
• Reviews incident and accident reports for completeness and follows up with staff when additional information is needed.
• Assists in preparing documentation for licensing visits, accreditation reviews, audits, and grant reporting.
• Monitors required classroom documentation and support teachers in maintaining compliance.
• Assists with Early Head Start documentation and reporting under the direction of the Director.

• Orders classroom, office, and program supplies while monitoring inventory levels.
• Assists with budget tracking by monitoring operational purchases and submitting receipts.
• Prepares reports, enrollment data, attendance records, and other administrative documents for the Director.
• Maintains bulletin boards, calendars, newsletters, and family communication materials.
• Supports implementation of center policies, procedures, and special projects.
• Performs other duties as assigned.

Physical Demands

• Ability to stand, walk, bend, reach, kneel, crouch, and lift up to 35 pounds.
• Ability to supervise children indoors and outdoors.
• Ability to provide classroom support as needed.
• Ability to operate standard office equipment and technology.

Mental Requirements

• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational and time-management skills.
• Ability to adapt to changing schedules and operational needs.
• Ability to maintain professionalism while working with children, families, and staff.
• Ability to work independently while supporting a collaborative team environment.

Environmental/Working Conditions

• Primarily an indoor work environment with frequent movement throughout the center.
• Regular exposure to classroom environments and outdoor playgrounds.
• Occasional evening or weekend work for special events, trainings, or meetings.

Equipment Used

• Computer
• Telephone
• Printer/Copier
• Laminator
• Microsoft Office 365
• ADP Workforce Now
• Line Leader
• Two-Way Radio

Required Education/License/Certifications

• Bachelor's degree in early childhood education, Education, Human Services, Business Administration, or a related field preferred.
• An associate degree with equivalent leadership experience may be considered.
• Minimum three years of…