Events Manager

Interested in collaborating with one of Milwaukee's oldest nonprofit organizations while helping make the world a better place? We are looking for a highly organized and detail-oriented Events Manager to help produce and manage fundraising events, donor stewardship programs and community celebrations. Our ideal candidate has previous experience managing turnkey events and excellent communication skills. They can also turn high-level concepts into memorable experiences for our community, think quickly and critically, and manage a variety of challenges throughout the production of an event.

The mission of the Milwaukee Jewish Federation (MJF) is to ensure the continuity of the Jewish people, to enhance the quality of Jewish life and to build a strong unified Jewish community in Milwaukee, in Israel and throughout the world. MJF does this through the development of community-wide financial support, planning and allocations. Learn more about the MJF at https://(Use the "Apply for this Job" box below)..

The Events Manager is responsible for strategizing, planning, executing, and evaluating impactful events that align with the organization’s overall strategies and goals.

• Support MJF’s strategic priorities by creating and executing an annual event plan
• Maintain and develop annual event plans based on event resource needs and will assist in event prioritization and scheduling.
• Develop and implement a planning process and project timelines for each event to ensure an efficient and effective event planning process.
• Work with event host departments to identify quantitative and qualitative metrics to evaluate the success against department goals.
• Serve as MJF’s event expert, maintaining expertise in tools and best practices for live and virtual events.
• Provide events consultation and guidance to MJF departments
• Manage in-person, and virtual events (meetings, luncheons, small gatherings, community-wide events, visiting delegations, etc.) with a high level of excellence and professionalism.
• Using provided collaborative project-management tools
• Lead or participate in event committees with staff and volunteers.
• Coordinate facilities reservations, caterers, other vendors, equipment, physical setup and tear-down, clean-up, and all other event details.
• Manage food & beverage, seating, nametags, day of event logistics, and staffing.
• Ensure participant satisfaction during events.
• Maintain event checklists.
• Prepare and track a budget for each event.
• Ensure event host departments development of scripts and audiovisual materials for events in collaboration with lay leaders and staff using contract content producers as needed.
• Manage vendor relationships
• Develop and maintain strong relationships with strategic partners.
• Negotiate contracts and secure required approvals.
• Manage guest travel and visitor logistics
• Coordinate and negotiate schedules and agendas with talent/agents.
• Manage all logistics including itinerary, travel, hotel, and contracted requests.
• Manage event-related business
• Manage speaker, vendor, and venue information in the CRM database.
• Ensure invoices are coded correctly and submitted to the Business Services department for payment. Collect W9s and applicable information from vendors
• Maintain event project files for future reference.
• Lead development of event marketing materials
• Work with event host department to determine marketing needs for each event (invitations, programs, etc.)
• Collaborate with marketing team in developing materials, securing approvals and meeting timelines
• Coordinate the development of digital assets for events, including invitations and RSVP forms, landing pages, community calendar listings, newsletter submissions, etc.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• College degree or equivalent professional certification
• 3-5 years event…