Lead Payroll Specialist

Education Level: 2 Year Degree or Equivalent Experience

Travel Percentage:
Minimal;
Less than 10%

Category:
Finance

Job Purpose: The Lead Payroll Specialist is responsible for coordinating the accurate and timely processing of payroll for all employees, ensuring compliance with federal, state, and local regulations as well as company policies. This role provides technical expertise, guidance, and support to payroll staff, reviews complex payroll transactions, and partners with HR, Finance, and other departments to resolve payroll issues.

Essential Job Functions: (Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.)

• Lead and support payroll staff in the accurate and timely bi-weekly processing of payroll, including auditing and correcting data, entering and verifying payroll information, preparing manual checks, ensuring proper deductions, and maintaining payroll records and documentation.
• Processes post-payroll reporting and tax reconciliations for each payroll profile.
• Problem solves accounting discrepancies related to payroll issues with the Finance Department.
• Respond to unemployment separation and wage verification requests
• Handle administrative duties related to 403(b) retirement plan, such as bi-weekly deferral changes, processing contributions, and assisting with hardship withdrawals.
• Assist with quarterly and annual tax reporting and filing, as well as W-2 filings.
• Maintain company mileage software and applicable updates.
• Performs periodic auditing of payroll and benefit data to ensure data accuracy.
• Provide exemplary customer services to leadership, staff, co-workers, vendors, and government agencies.
• Handle special projects and perform other related duties as assigned.
• Other duties as assigned.

Required Education, Experience, Certifications, Licensure and Credentials: (Where appropriate, education and/or experience may be substituted)
Minimum Required

Education:

Associate degree in related field or an equivalent combination of education and experience.
Minimum

Required Experience:

3 years related experience with associate degree, or 5 years related experience.
Preferred License Certification Registration: Fundamental Payroll Certification (FPC) or Certified Payroll Professional designation (CPP). Issued By Governing Body (if applicable):
Payroll Org

Travel Type: Less than 10%
Required Valid Driver's License: Valid driver's license Required Auto Insurance: Vehicle liability insurance in accordance with Agency policy Knowledge, Skills, & Abilities:

• Strong data entry skills with attention to detail.
• Ability to maintain strict confidentiality.
• Ability to effectively utilize new software/programs.
• Ability to coordinate work to meet deadlines.
• Ability to prioritize duties and function effectively in a multi-task environment.
• Proficiency in Microsoft Excel, Outlook, and Word
• Ability to effectively communicate with a diverse audience of internal and external customers.
• Ability to take personal responsibility for the quality and timeliness of work and achieves results with little oversight.

Physical Requirements , Visual Acuity, and Work

Conditions:



Physical Requirements :
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Visual Acuity: The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal.
Working Conditions: None:
The worker is not substantially exposed to adverse environmental conditions.