Deputy Treasurer

Job Overview

The Deputy Treasurer is primarily a clerical position responsible for providing statutory support and assisting the Treasurer in administering and maintaining the Village’s finances. Duties include but are not limited to assisting the Village Treasurer with accounting functions, payroll functions, human resources tasks, and customer services support via phone and in‑person inquiries. Work is normally carried out with independence, subject only to general instruction and standard operating procedures and general accounting principles.

Computer skills are essential and should include knowledge of Microsoft Office (particularly Excel and Word). Applications should be directed to the attention of Treasurer/HR Assistant Darlene Smith.

Other duties or functions may be required from time to time, and thus the information below is not an exhaustive list of responsibilities for this role.

• Assist in cash receipting functions. collect and receive monies from the public, financial institutions, and various Village Departments.
• Prepare daily bank deposits
• Process credit card payments.
• Process accounts payable.
• Process accounts receivable.
• Assist with the preparation of monthly financial reports (bank reconciliation, manual checks & receipts, journal entries, etc.)
• Assist with reconciliation, maintenance, and correspondence associated with special assessment rolls.
• Assist with the preparation and reconciliation of the annual tax roll.
• Assist with annual property tax collection and batch reconciliation.
• Prepare and compile necessary information for the annual Village audit.

• Serve as primary back‑up to the Treasurer in performing Village payroll duties including bi‑weekly, monthly, and semi‑annual payroll.
• Assist with payment of Federal and State payroll taxes.
• Assist with payment of payroll deductions to various entities.
• Assist with the monthly preparation and payment for Health Insurance, ICI (income continuation insurance), and WRS (Wisconsin retirement system).
• Assist with the quarterly preparation and payment of required financial reports such as IRS form 941, State unemployment, and Sales & Use tax.

• Assist with the management of the Employee Appreciation Program.
• Ensure employee enrollment is completed for benefits and payroll purposes prior to start of work.
• Assist with FMLA files and cases.
• Assist with Workers' Compensation claims.
• Assist with Insurance Liability claims.
• Assist with the maintenance of all personnel files, excluding represented personnel files.
• Primary back‑up for preparation and distribution of 1099s and W‑2 annual forms.
• Serve as back‑up for implementation of employee benefits (retirement, health & life insurance, income continuation insurance, dental, vision, deferred compensation, etc.)

High school diploma or GED. Additional courses in bookkeeping and accounting are preferred as is banking experience and/or municipal experience or any equivalent combination of experience and training.

Certified Municipal Treasurer of Wisconsin (CMTW) designation is desired; however, if not certified the ability to obtain certification will be supported by the Village along with further continuing education and training. Knowledge of modern governmental accounting theory, principles, and practices.

Working knowledge of bank reconciliation, journal entry prep and posting, property tax collection and balancing, bank deposits, payroll, accounts payable, accounts receivable, and data processing functions. Ability to use computer‑based applications for word processing and financial and database management.

Ability to use Workhorse for accounting functions and Clear Gov budget preparation and management software.