Senior Staff Accountant

What We Are Looking For:

• You are known for your exceptional accuracy and commitment to getting the details right every time.
• Efficiency is your hallmark. You implement processes that balance speed with quality and precision.
• Time management is your superpower. You prioritize tasks and manage deadlines to keep everything moving forward with clarity and reliability

Milwaukee Repertory Theater is seeking a detail-oriented and systems-minded Sr Staff Accountant. The ideal candidate will combine strong attention to detail with strategic thinking, excel at problem-solving and process improvement, and thrive as a versatile team player in a fast-paced arts environment. This role offers significant growth opportunities for an accounting professional passionate about supporting the theater's mission while building efficient systems and communicating effectively across all departments.

• Process invoices, code entries, and maintain vendor records with accuracy
• Coordinate with various departments to ensure invoices are processed accurately and posted correctly to the general ledger
• Prepare ad hoc payments (checks, wires)
• Reconcile vendor statements and investigate discrepancies
• Ensure complete and accurate reflection of all AP transactions in the accounting system, including proper expense coding, accruals, and liability tracking

• Administer the company credit card system, including cardholder setup and policy enforcement
• Monitor credit card transactions for policy compliance and appropriate business use
• Manage the monthly credit card reconciliation process, ensuring all charges are properly reviewed, approved, and coded
• Ensure credit card transactions are accurately recorded in the accounting system with proper documentation and GL coding
• Address policy violations and work with cardholders to resolve missing receipts or documentation

• Maintain contractor and agent contracts, understand contract terms and structure payments
• Set up vendors in system with correct payment structures
• Manage 1099 year-end reporting and reconciliation
• Organize and maintain contract filing system
• Identify multi-year contracts for audit purposes
• Flag upcoming contract renewals or expirations

• Monitor bank account daily for fraud alerts and deposits
• Perform bank reconciliation (Controller reviews for internal controls)
• Deposit checks to the bank as needed

• File sales tax returns on schedule
• Process sales tax payments
• Reconcile sales tax to GL

• Organize and track commercial insurance policies and renewals
• Collect and maintain current driver's licenses from employees
• Provide updated driver's license list to insurance agents
• Serve as point of contact for insurance-related questions and changes

• Calculate royalty payments based on show activity and contract terms
• Process royalty payments through AP
• Ensure payments are recorded correctly in GL
• Track and reconcile royalty accruals

• Support month-end, quarter-end, and year-end close processes, including preparation and review of journal entries
• Perform general ledger account reconciliations and resolve discrepancies in a timely manner
• Review monthly balance sheet and income statement for accuracy; support preparation of financial reporting packages

• Support management with ad-hoc financial analysis and special projects
• Collaborate with department heads on budget planning and financial planning
• Support grant reporting and compliance requirements
• Serve as backup coverage for various team members during planned leaves and absences
• Prepare audit schedules and respond to auditor requests during financial and compliance audits
• Identify and implement opportunities for process improvements and workflow efficiencies within the finance function

• Bachelor's degree, in Accounting, Finance, or related field
• 3-5 years of direct accounting experience, preferably in nonprofit or arts organization
• CPA or CPA-track preferred

• Proficiency in any type of accounting software (Milwaukee Rep uses Abila MIP)
• Experience with AP systems and software is essential (Milwaukee Rep uses )
• Strong understanding of balance sheet reconciliation processes
• Familiarity with nonprofit accounting principles and fund accounting preferred
• Strong proficiency in Microsoft Excel, including pivot tables and data analysis

• Exceptional attention to detail with ability to maintain accuracy under tight deadlines
• Strong analytical and problem-solving abilities
• Systems thinking with drive to improve processes and build efficiency
• Self-motivated with ability to work independently and manage priorities
• Excellent interpersonal skills and ability to collaborate across departments
• Strong written and verbal…