Health Information Manager

JOB SUMMARY

The Health Information Manager (HIM) has primary responsibility for the operations and administration of the Health Information Management Department, including medical records and referrals. HIM is responsible for affecting the ongoing quality and efficiency for all areas and processes of the department and directly supervises the medical records and referral staff, as well as serves as the HIPAA Privacy Officer.

Important factors to the success of this position are strategic planning for process improvement and the ability to build and maintain strong relationships with other key leaders, staff, and physicians. This position is responsible for developing, updating, and implementing policies and procedures for the collection, storage, maintenance, retrieval, and disposition of patient health records.

This position also requires broad knowledge in health information management, legal aspects relation to information releases, statistical compilation, IHS, HRSA, AAAHC, NCQA and Medicare Survey preparation, as well as other medical record audit requests.

• Serve as the HIPAA Privacy Officer.
• Plans, directs and provides oversight for activities of the Health Information Management department.
• Lead the ongoing development, interviewing, hiring and training for the Health Information Management Department.
• Manage and monitor the daily activities are being performed according to the department and organization goals and objectives; provide long and short-range strategic planning and fiscal management; ensure effective communication throughout the department and organization
• Conducts evaluations of departmental activities to ensure current professional standards are met and makes recommendations for change when required; and assess the department utilizing baseline data and performance improvement studies to determine work efficiency and improvements.
• Develop strategic/tactical plans for the HIM Department.
• Coordinate and supervise the activities of HIM to work fluently with other departments and staff to ensure efficient and timely workflows.
• Assist with maintaining medical records.
• Submission of monthly, quarterly, semi-annual and annual reports.
• Ensure policies and procedures comply with current state and federal regulations, IHS, AAAHC, NCQA, HRSA, OSHA and HIPAA requirements and regulations. Identify and recommend policies and procedures as needed to ensure quality, compliance, accuracy and cost efficiency.
• Develop, implement and/or update policies and procedures in accordance with Federal, state, local, funder and accreditation standards.
• Attend clinical meetings and relay pertinent information to team members timely.
• Provides assistance, orientation and in-service training to departments and professional staffing regarding clinic services, policies, rules, regulations, clinical records structure, and documentation standards within the scope of the Electronic Health Record (E.H.R.).
• Monitor and ensure pertinent patient health data are collected, stored and governed for clinical and administration decision support. Provides overall management and maintenance of patient electronic health records.
• Participates in organizational committees that address health information issues, quality management concerns and utilization review.
• Establish and monitor quality improvement activities for HIM Department in conjunction with the organization's quality improvement program.
• Will apply organization's strategic plan for establishing quality assurance activities within the department; and work with other departments with quality assurance activities to attain organization goals and objectives.
• Assists with special projects.
• Performs other related duties as assigned by supervisor, CEO or Board of Directors.

• Bachelor's degree in Health Information Management, Health Sciences (or closely related field).
• 5+ years of supervising experience with oversight of performance management, coaching, counseling, growth, etc.
• Bachelor's degree in Health Information Management, Health Sciences (or closely related field) with supervisory and related experience required.
• Minimum of five (5) years' experience in Office Management or related Healthcare Field.
• Demonstrated leadership and organizational skills with the ability to facilitate and influence decisions by motivating others to achieve excellence in both the quality of work and their approach to teamwork.
• Demonstrated ability to work in a team environment that requires quick turnaround and quality output.
• Strong knowledge in OCHIN EPIC
• Knowledge in RPMS, a plus
• Will need to communicate effectively and disseminate information across all levels of the organization, including physician's department heads, executives and fellow peers. Utilize a strong background and working knowledge of health information, medical terminology/coding processes, along with efficiently manage the department.
• Strong…