Recruiting Coordinator & Executive Assistant

Recruiting Coordinator & Executive Assistant

We’re seeking an exceptionally capable, people-oriented individual to help us find, attract, and welcome great people across both Stamm Media and Stamm Tech. Recruiting will be the primary focus of this role, with additional responsibility for providing administrative support to our CEO and Executive Leadership Team (ELT).

This position offers a rare opportunity for an early-career professional to gain exposure to recruiting, company leadership and business operations across two growing technology companies.

Experience is not required.

We will teach the systems, processes, and details. What matters most is finding someone with exceptional common sense, emotional intelligence, warmth, initiative, and follow-through. The right person will genuinely enjoy meeting people, building relationships, and helping candidates navigate an important career decision.

This role embodies our High Tech. High Touch. philosophy: leveraging technology to promote brands and work efficiently while ensuring every interaction remains thoughtful and human.

Stamm is a group of service-driven technology companies headquartered in Milwaukee.

Stamm Media is a nationwide experiential and event technology company. We provide audiovisual production, interactive technology, digital content, and innovative technology experiences for trade shows, corporate events, and brand activations across the country.

Stamm Technologies is a Milwaukee-based managed IT services company. We help businesses and nonprofit organizations manage, secure, and improve their technology through responsive support, strategic guidance, and long-term partnership.

Although the two companies serve different markets, they share common ownership, leadership, values, and resources. This position will be part of the Shared Services team
, supporting the people and priorities of both organizations.

• Coordinate recruiting activities across both Stamm Media and Stamm Tech.
• Work with hiring managers to understand open positions and the qualities needed for each role.
• Draft, post, and maintain job openings across recruiting platforms.
• Proactively identify and reach out to potential candidates.
• Review applications and determine which candidates should move forward.
• Conduct initial phone or video screening conversations.
• Schedule group and individual interviews and coordinate communication among candidates and hiring managers.
• Maintain recruiting records and track candidates throughout the hiring process.
• Keep candidates informed and engaged through timely, thoughtful follow-up.
• Assist with reference checks, background checks, offer letters, and employment documents.
• Coordinate new-hire paperwork, first-day schedules, and onboarding activities.
• Build relationships with colleges, professional organizations, recruiting partners, and other sources of talent.
• Help develop and maintain a pipeline of potential candidates for future hiring needs.
• Look for creative ways to improve how we find, evaluate, and attract great people.
• Ensure every candidate receives a responsive, organized, and welcoming experience, whether or not they are ultimately hired.

• Help new employees feel welcomed, prepared, and connected to the company.
• Coordinate with managers to ensure equipment, accounts, work spaces, and training plans are ready.
• Assist with employee recognition, company events, and culture-building initiatives.
• Gather feedback from new employees and help improve the recruiting and onboarding experience.
  
  Support internal communication and other people-focused projects.

• Assist the CEO with scheduling, meetings, and follow-up…