Legal Assistant

The Legal Assistant supports the Legal Department of a real estate development company with a primary focus on drafting and managing construction contracts (e.g., design, GC/CM, trade, and vendor agreements) and coordinating real estate/financing closings. The ideal candidate is detail-oriented, deadline-driven, and comfortable operating in a high-volume, fast-moving project pipeline.

• Draft, edit, and format
  construction-related agreements using company templates, including prime agreements (GC/CM), design professional agreements, trade/subcontractor agreements, purchase orders, change orders, and service/vendor agreements.

• Coordinate signatures, notarization, and document execution (including e-signature platforms such as Docu Sign).
• Draft and coordinate estoppels and SNDAs with tenants and lender’s counsel.
• Order and track title commitments, surveys, zoning letters, and certificates, and coordinate curative deliverables.
• Assist with UCC and lien searches/filings, good standing certificates, and entity documentation.
• Track critical dates; compile closing binders and post-closing deliverables.
• Interface with project managers, construction, development, and finance to align legal deliverables with project schedules.
• Drafting precision
  :
  Maintains excellent grammar and formatting; integrates negotiated changes cleanly.
• Detail orientation
  :
  Tracks dozens of dates, exhibits, and requirements without losing the thread.
• Project management
  :
  Uses proactive checklists, follows through, and manages deadlines.
• Stakeholder communication
  :
  Uses clear, professional coordination across internal teams and external parties.
• Issue spotting
  :
  Flags deviations from templates (insurance limits, indemnity, warranty, lien waivers).
• Confidentiality & judgment
  :
  Handles sensitive information with discretion.

• 2+ years as a legal assistant, contracts specialist, or paralegal role, preferably in real estate development or construction.
• Strong experience with contract drafting/formatting.
• Familiarity with title/survey processes, closing checklists, and entity documentation.
• Proficiency with Microsoft 365 (Word styles/TOC, Excel trackers, Outlook, SharePoint/One Drive) and e-signature platforms (e.g., Docu Sign, Adobe Sign).

• Experience with AIA forms and construction contract structures (lump sum, GMP, cost-plus).
• Notary Public commission (or willingness to obtain).
• Paralegal certificate or associate’s degree
• Office-based

All salary estimates are provided by Linked In, not Phoenix. Phoenix is committed to offering a competitive salary based on experience.