Office Manager, NA

About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

The Workplace Operations team creates and maintains a consistent, high‑quality workplace experience across all North American offices, ensuring efficient, people‑centered environments and supporting rapid scaling.

Office Manager – Port Washington, WI. The role provides daily onsite operational support, manages vendor services, oversees trailer readiness, and serves as the primary point of contact for employee needs during campus construction activities. Ideal candidates are highly organized, service‑oriented, and comfortable in fast‑changing, construction‑adjacent environments.

• Serve as the daily onsite representative ensuring all trailers are clean, functional, stocked, and welcoming.
• Conduct daily walkthroughs to identify and address maintenance, cleanliness, safety, or supply issues.
• Maintain trailer inventory, including snacks, beverages, PPE, office supplies, and comfort items.
• Coordinate with facilities and construction teams regarding trailer placement, power, HVAC, lighting, and repairs.
• Respond quickly to operational issues such as outages, equipment failures, or access problems.

• Provide orientation to trailer layouts, amenities, safety information, and communication channels for incoming employees.
• Coordinate onsite engagement initiatives such as catered lunches, hydration stations, wellness items, or appreciation events.
• Monitor morale and proactively raise any concerns about working conditions.

• Source, onboard, and manage local vendors for cleaning, catering, supply replenishment, HVAC services, trailers, and portable restrooms (when applicable).
• Ensure vendor performance meets safety, timeliness, and quality expectations.
• Review invoices and manage regular service schedules.

• Act as first point of contact for safety concerns within the trailer area.
• Ensure compliance with badge access, visitor logs, safety protocols, and emergency procedures.
• Escalate unauthorized activity or access concerns immediately and partner with security and construction teams.

• Receive and distribute shipments, materials, PPE, and supplies coming through the trailer campus.
• Own mail distribution procedures across all onsite trailers and temporary workspace areas.

• Maintain weekly communications to employees regarding updates, changes, weather impacts, or campus‑wide notices.
• Maintain signage, directional guides, and trailer/campus maps.
• Track supply usage trends and forecast needs proactively.
• Support Workplace Operations with special projects for Abilene and other regional sites as needed.

• 2+ years of experience in workplace operations, facilities coordination, logistics, or hospitality.
• Strong communication and interpersonal skills; able to support employees at all levels.
• Ability to work in a construction‑adjacent environment.
• Comfortable being the primary onsite operator with minimal daily supervision.
• High level of organization, follow‑through, and problem‑solving ability.
• Experience supporting distributed or temporary work environments (trailers, field offices, remote sites).
• Vendor management experience.
• Familiarity with safety protocols, emergency response, or site access control.
• Ability to lift up to 25 lbs. for supply runs or trailer resets as needed.

Required to stand, walk, sit, use hands to handle objects, reach with arms, climb stairs, balance, stoop or kneel, talk, and hear. Occasionally lift or move up to 25 pounds. Reasonable accommodations may be made for disabilities.

The position is eligible for company benefits including medical, dental, vision, life insurance, AD&D, short and long‑term disability, paid time off, employee assistance, a 401(k) plan with company match, and additional voluntary benefits.

Vantage Data Centers is an Equal Opportunity Employer.