Manager, Facilities Planning

Overview

Under the general supervision of the Director, Facilities Planning, Construction, & Sustainability, the Manager, Facilities Planning, oversees the planning, development, and construction of new and existing physical facilities; coordinates and project manages new construction, remodeling, and renovation and professional staff as directed by contracts schedules and budgets. Work is generally diversified requiring judgment, analysis and decision-making according to established practices, procedures and building codes.

Ensures that compliance with state and federal regulations and engineering and construction codes are followed. Responsibilities include daily planning, budgets, design, direction, implementation and evaluation of department activities. Communication is continuous between the division, industry partners, specialized agencies, and governmental regulatory bodies.

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Facilities & Space Planning: Supervises and directs the planning, analysis, and review of both new and existing facilities and space. Oversees the preparation of project documentation, including reports, budgets, shop drawings, and required approvals. Facilitates the development, adoption, implementation, and updating of a Facilities Multi-Year Plan to guide campus development. Guides and reviews all projects and space assignments in alignment with the Multi-Year Plan and established college standards.

Capital Project Management & Construction Oversight: Acts as liaison between contractors, architects, engineers, Facilities Planning, Operations, and other internal stakeholders. Provides general oversight and resource support for all aspects of capital projects and general construction. Prepares capital project budgets, general conditions budgets, and detailed cost estimates. Supervises and assists in preparing project schedules, RFPs, construction-related state submittals, and the Three-Year Plan.

Provides monthly cost forecasting reports and projections to administration. Expedites change order (PCO & CO) costs and maintain updated change order logs.

Systems & Compliance Oversight: Ensures compliance and coordination for a wide range of systems including plumbing, HVAC, electrical, data, controls, building automation, security, fire protection, fire alarms, ADA compliance, AV systems, and building code interpretations. Monitors and evaluates operations, construction standards, and job site practices for quality, compliance, safety, and cost-effectiveness. Controls and monitors labor, materials, and equipment usage.

Policy Development, Maintenance, and Training: In partnership with the director, formulates, recommends and implements policies, processes and procedures. Oversees the development and implementation of departmental operating procedures and ensures staff has appropriate training on these procedures. Facilitates the development of institutional standards for furniture, finishes, space planning, and general construction. Guides and reviews procurement and project execution to ensure consistency with college-wide standards.

Fiscal and Budget Administration: Assists the dean with the departmental budget to ensure appropriate expenditures consistent with office needs, goals, and objectives. Monitors budget activity, including attention to hiring, training, budget requirements, implementation, and collaboration with other departments.

Committee Participation and System Engagement: Participates in cross-functional committees and organizes, reviews, and debriefs meetings among stakeholders. Leads the cross-functional advisory team for student employee oversight and development including new employee orientation, supervisory training, and student employee on-boarding.

Data-Driven Decision Making and…