Proposal Coordinator

Are you a highly organized marketing professional who enjoys managing deadlines, coordinating proposals, and supporting business development efforts?

We're partnering with a well-established professional services firm seeking a Proposal Coordinator to play a key role in proposal development, marketing initiatives, and company growth.

This position is ideal for someone with experience in proposal coordination, marketing communications, or business development support who thrives in a collaborative, fast-paced environment.

• Coordinate proposal pursuits from opportunity identification through final submission
• Review RFPs, RFQs, and qualification requests to identify requirements and deadlines
• Develop proposal schedules and manage internal milestones
• Work closely with technical teams to gather resumes, project descriptions, and supporting content
• Create, edit, format, and produce professional proposals and presentations using Adobe InDesign and Microsoft Office
• Maintain proposal templates, project profiles, resumes, and marketing resources
• Support interview presentations and business development materials
• Track proposal activity and pursuit performance
• Maintain marketing collateral, project sheets, and presentation materials
• Assist with website updates, event coordination, and special marketing initiatives

• 2-5 years of experience in proposal coordination, marketing, communications, or a related field
• Experience with in architecture, engineering, construction (AEC), or professional services is preferred
• Strong proficiency in Adobe Creative Suite, especially In Design
• Excellent writing, editing, and organizational skills
• Ability to manage multiple deadlines and priorities simultaneously
• Strong attention to detail and a collaborative mindset
• Experience with CRM or project management platforms is a plus

• Hybrid work environment
• Supportive leadership that values work-life balance
• Casual and collaborative company culture
• Opportunity to be part of a close-knit team
• Exposure to exciting projects and growth initiatives
• If you're looking for an opportunity to combine your proposal expertise, marketing skills, and project coordination abilities in a team-oriented environment, we'd love to hear from you.