Development Associate

The Nathan & Esther Pelz Holocaust Education Center (HERC) seeks a highly motivated, organized, and relationship-driven professional to serve as Development Associate, playing a key role in coordinating HERC’s annual campaign and donor portfolio strategy, which includes individual, grant, and foundational philanthropy topping $1M annually. This position plays a key role in the administration and execution of the organization's annual fundraising efforts, donor stewardship activities, database management, gift processing, and development communications.

The Development Associate works closely with the Executive Director, Board of Directors, and Development Committee to ensure donors receive timely and meaningful acknowledgment and that fundraising activities are executed efficiently and accurately. This position supports and coordinates major donor cultivation and solicitation efforts led by the Executive Director and Board members.

• Coordinate and manage administrative aspects of the annual fundraising campaign.
• Maintain campaign timelines, donor lists, and tracking systems.
• Prepare appeal materials, mailing lists, and campaign reports.
• Monitor campaign progress and assist with donor follow-up activities.
• Support special fundraising initiatives and year-end giving campaigns.

• Maintain the organization's donor database (CRM) and ensure accurate donor records.
• Enter and process gifts, pledges, and donor information in a timely manner.
• Conduct regular data audits and updates to ensure data integrity.
• Generate reports and donor lists to support fundraising and stewardship efforts.
• Track donor interactions, appeals, and campaign results.

• Process gifts and prepare timely donor acknowledgment letters and receipts.
• Coordinate stewardship communications and recognition activities.
• Assist in maintaining donor records related to recognition and giving history.
• Support efforts to strengthen donor engagement and retention.

• Coordinate production and distribution of fundraising appeals and donor communications.
• Manage mailing lists and work with vendors as needed for printing and mail services.
• Assist with development-related content for newsletters, emails, and other donor communications.
• Track response rates and maintain records of appeal performance.

• Provide administrative support to the Executive Director, Board of Directors and Development Committee related to fundraising activities.
• Prepare meeting materials, reports, agendas, and fundraising updates.
• Track committee action items and support volunteer engagement efforts.
• Coordinate logistics for committee meetings and fundraising-related events.

• Assist the Executive Director and Board members in coordinating major donor cultivation and solicitation activities.
• Prepare donor profiles, briefing materials, and meeting documentation.
• Track major donor engagement activities and follow-up actions.
• Maintain accurate records of major donor communications and solicitation plans.
• This position does not directly solicit major gifts over $500.

• Assist in creating shared materials and lists for joint solicitations between MJF and HERC
• Meet regularly with HERC Executive Director and MJF Chief Development Officer to plan and implement strategy for annual fundraising efforts
• Partner with MJF’s Corporate program to identify, solicit, and steward HERC corporate sponsors

• Bachelor’s degree in nonprofit management, business administration, communications, marketing, or a related field, or equivalent professional experience.
• Experience maintaining donor databases/CRMs and managing donor records with a high degree of accuracy.
• Experience processing gifts, pledges, acknowledgments, and donor correspondence.
• Strong organizational and project management skills with the ability to manage multiple deadlines and priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel,…