Office Manager

OPENING DATE:
October 02, 2026

Retirement: LASERS

CLOSING DATE:
October 16, 2026

INSURANCE:
Medical, Dental, & Vision

Paid Holidays: 10 plus proclaimed

* SALARY:
Annual Leave: 96 hours per year with tenure increases

Sick Leave: 96 hours per year with tenure increase

* Salary indicates typical starting range.

Level will be determined by qualifications.

* Current Classified employees must give up their designation to accept this position. Unclassified employees serve at the pleasure of their appointing authority.

Intervene in and reclaim the lives of 16-to-18-year-old at-risk youth, producing programgraduateswiththevalues,life skills,education,andself-disciplinenecessaryto succeed as productive Louisiana citizens.

YCP is a voluntary program that target youth who are at risk of not completing high school. We provide an environment for youth so they may focus on completing academic goals while enhancing personal strengths and resiliency. Our program provides a structured environment and teaches discipline, self-control and motivation. We develop the whole person by focusing on 8 core components that support each cadet’s personal development: academic excellence, life coping skills, job skills training, responsible citizenship, leader/followership, health & hygiene, physical fitness and service to community.

Monitoring multi-line phone 0730 - 1600, including coordination for phone to be monitored when out of the office; directing callers and taking complete messages for and supporting all staff. Attend and take minutes at weekly staff meeting. Maintain designated level of office supplies. Ensure copiers have supplies and are running properly. Maintain and update telephone directory to staff offices. Maintain and update employees' personnel files to include: contact information, emergency data, personnel actions, and Personnel Evaluation Reviews (PERS).

Maintain and update employee information in program's database. Review and Maintain Cadet Core Component Files. Timekeeper duties to include: collecting all time and attendance documentation to submit to Human Resources for all departments. Prepare and submit time and attendance changes and adjustments to Human Resources when needed. Prepare and issue all mail outs for cadets' parents/guardians regarding director's informational letters, Family Days, Passes, and Graduation.

Break down cadet roster for current class according to State Senators, Representatives, Congressmen, and US Senators districts to be used in creating letters notifying them of who will be graduating from the Youth Challenge Program in their district. Notify School Boards which cadets are from their parishes and notify them again of each cadet's dismissal or graduation to include whether or not a GED was received.

Graduation preparation to include: creating and mailing out invitations to VIPs, prepare and print graduation programs, and cadet certificates. Prepare Form 1's for personnel actions. Attend training classes (safety, driver, etc.) as required for State employment. Adhere to State Military Department Policies and Procedures. Perform any other duties as assigned.

Working knowledge of Microsoft Word, Excel, PowerPoint, Access, and Outlook. Must type 50 words per minute. Must have superior phone etiquette. Ability to work and communicate effectively with peers, superiors, and subordinates. Must be available to report to duty during emergency or disaster situations.

• Must have a valid Driver's License, Social Security Card and Birth Certificate.
• Must be…