Bookkeeper

Job Description

POSITION PURPOSE:

The Bookkeeper position is responsible for the accounting and human resource functions at Nassau Chromium Plating. This includes tracking and paying A/P accounts, recording and tracking A/R accounts, maintaining HR Records, processing new hires and resignations, payroll and statutory tax filings.

Additionally, the Bookkeeper responsibilities includes production of monthly financial reports, maintenance of an adequate system of accounting records , and a comprehensive set of controls and budgets designed to efficiently operate the company and mitigate risk. This position is also responsible for the accuracy of the company's reported financial results and ensuring they reflect the appropriate financial performance of the company, and that all published information complies with generally accepted accounting principles .

The scope of the position is also responsible for cash management and financial analysis with emphasis on conducting monthly variance analysis relative to approved budgets. The Bookkeeper will calculate a Fully Burdened Labor Rate for the operation and update the rate annually. Communications with senior staff and general management are to be fulfilled as required to assist and ensure the operational targets for throughput, On
- Time Delivery and customer satisfaction meet company targets. The Bookkeeper will prepare a Weekly Flash Report and attend the Management meeting reporting on the Financial KPI’s for the operation.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

Management:

1. Maintains and enforces a documented system of accounting policies and procedures.

2. Maintains and enforces a documented system of human resource policies and procedures.

3. Manages any outsourced functions.

4. Oversee the operations of the accounting and human resources departments, including the design of an organizational structure adequate for achieving department goals and objectives.

5. Chair Monthly Variance Analysis meeting.

6. Working with the President, coordinate, participate and organize completion of annual operating budgets.

7. Protects organization’s value by keeping information confidential.

Transactions

1. Ensure that accounts payable are paid in a timely manner

2. Ensure that all reasonable discounts are taken on accounts payable

3. Ensure 3-way match for all purchases. PO, Invoice, Packing Slips must match to release any payable transaction.

4. Ensure that customer invoices are entered into the ERP system, Quick Books and that the A/R aging report accurately reflects the status of all open receivables.

5. Set-up and maintain the Time Trak system for all employees.

6. Ensure payroll is completed in a timely manner

7. Ensure statutory taxes are filed in a timely manner

8. Ensure benefits such as insurances and 401K are properly transacted and paid timely.

9. Ensure that monthly bank reconciliations are completed

10. Ensure that required debt payments are made on a timely basis

11. Maintain the chart of accounts

12. Maintain an orderly accounting filing system

13. Maintain a system of controls over accounting transactions

14. Ensure that new hire forms are completed:
Federal W-4, Relevant State W-4, I-9.

15. Ensure that new hire has Employee Handbook, signs the Job Description.

16. Ensure that reporting and remittances to American Funds for the Employee 401(k) plan is done in a timely manner.

17. Ensure that the annual Nassau County ASIE reporting for all real estate properties is done in a timely manner.

18. Ensure that the Directorate of Defense Trade Controls (DDTC/ITAR) registration is renewed annually in a timely manner.

19. Ensure that the quarterly NY State Sales Tax is filed in a timely manner.

20. Ensure that the Women Business Enterprise (WBE)…