Staff Accountant

We are seeking a Staff Accountant to support day‑to‑day financial operations in a fast‑paced, project‑driven environment. The ideal candidate is detail‑oriented, highly organized, and comfortable working cross‑functionally to ensure accurate financial data, timely billing, and smooth month‑end processes.

• Process vendor invoices and code accurately to the correct accounts
• Match invoices to purchase activity where applicable
• Maintain AP aging, resolve discrepancies, and support payment runs
• Maintain vendor documentation and assist with compliance items

• Prepare and issue various invoice types (progress, milestone, T&M, service, etc.)
• Track and reconcile customer payments
• Maintain AR aging and assist with collections communication
• Coordinate billing approvals and supporting documentation

• Ensure accurate cost coding for labor, materials, subcontractors, and other expenses
• Assist with tracking project costs and reviewing variances
• Support project close‑out activities, including cost verification and final billing
• Help maintain reports that monitor project financials

• Reconcile assigned balance sheet accounts
• Prepare journal entries, accruals, and supporting schedules
• Maintain financial documentation for internal and external use
• Assist in preparing management reporting

• Validate labor coding and resolve discrepancies
• Assist with payroll‑related reporting or compliance as needed

• Maintain organized financial files and documentation
• Recommend improvements to accounting workflows
• Ensure accuracy and consistency within accounting/ERP systems
• Support basic compliance tasks (e.g., filing support, licensing, reporting)

• 3+ years of accounting experience in a project‑based or multi‑department environment
• Strong AP/AR experience, including comfort with coding and reconciliations
• Working knowledge of Excel (pivot tables, lookups, basic analysis)
• Experience using accounting/ERP systems
• Excellent attention to detail and ability to manage multiple priorities

• Experience with job costing or project financial tracking
• Familiarity with multi‑step billing processes
• Experience with payroll support, compliance reporting, or similar functions
• Exposure to sales tax filing or multi‑state documentation
• Training and professional development support