Hybrid AP Specialist

Job Title:

Accounts Payable Associate

The Accounts Payable Associate maintains the accounts payable function to ensure timely and accurate payment of invoices in a high-volume, dynamic environment. This role focuses on processing, routing, and resolving invoice-related issues while collaborating with staff at all levels. Success in this position requires strong communication skills, attention to detail, integrity, confidentiality, and the ability to adapt to ongoing change. The role offers clear opportunities for professional growth within the broader accounting and finance organization.

• Process a high volume of invoices (approximately 150+ invoices per day) accurately and efficiently.
• Manage department mail distribution, including receiving, sorting, and routing invoices for coding and approval.
• Scan invoices and route them through the appropriate electronic workflow for review and approval.
• Perform scanner maintenance to ensure consistent and reliable imaging of invoices and supporting documents.
• Ensure all invoices are processed for payment in an accurate and timely manner in accordance with company policies and procedures.
• Perform three‑way matching of purchase orders, receipts, and invoices to verify accuracy prior to payment.
• Research and resolve past due balances, discrepancies, and invoice disputes in a timely and professional manner.
• Assist with data loads related to accounts payable activities as needed.
• Support weekly sales tax field reporting by providing accurate invoice and payment information.
• Assist with month‑end close activities, including invoice accruals and reconciliations as required.
• Support supplier statement reviews by reconciling vendor accounts and resolving outstanding items.
• Review unaccounted reporting and resolve outstanding activity to ensure accurate and complete records.
• Review missing invoice attachment reports and obtain or attach required documentation when applicable.
• Assist with systems testing, including new features, enhancements, and automation initiatives related to accounts payable and Oracle.
• Provide daily queue metrics and status updates to the Accounts Payable Supervisor.
• Escalate issues requiring second‑level support to the Accounts Payable Supervisor or Manager in a timely and clear manner.
• Participate in department projects and company‑wide initiatives, including process improvements and automation efforts.

• Bachelor’s or Associate’s degree with 2+ years of accounts payable experience.
• High-volume accounts payable experience, including processing large numbers of invoices daily.
• Hands‑on experience working with purchase orders and three‑way matching.
• Strong written and verbal communication skills to interact effectively with staff at all levels.
• Ability to perform effectively in a dynamic, ever‑changing environment.
• Capability to work efficiently and accurately with minimal direct supervision.
• Demonstrated positive, professional attitude and strong customer service orientation.
• Ability to maintain confidentiality of sensitive financial and vendor information.
• Genuine interest in accounts payable and a desire to grow within the accounts payable department.

• Working knowledge of Oracle financial systems is a plus.
• Familiarity with Kofax for invoice imaging and workflow is beneficial.
• Experience with Service Now or similar ticketing/workflow tools is an advantage.
• Proficiency with Microsoft Office suite, including Excel, Outlook, and Word, is preferred.
• Openness to change and the ability to incorporate diverse input and feedback into daily work.
• Experience in a construction or project‑based environment is helpful but not required.
• Interest in learning new systems and supporting automation and process improvement initiatives.
• Ability to work effectively with individuals from diverse backgrounds and cultures.

The Accounts Payable Associate works within a shared services environment that houses the majority of the organization’s accounting and finance functions.

Contract to Hire position based out of Minneapolis, MN.

The pay range for this position is…