Accounts Payable Specialist, Senior

Job Title:

Accounts Payable Specialist, Senior )

Requisition r:
104288

Close Date:
No established closing date; open until filled

Organizational Unit:
Accounts Payable & Vendor Support )

Site:
Davis Center (0001)

FTE: 1.0 FTE

Union:
AFSCME(29)

Functional Area:

Clerical

Salary Range: $30.66-$41.40

Benefits:
Dental insurance | Health insurance | Vision insurance | Paid time off | HSA & FSA | Retirement plan

Under general supervision, plans, assigns, directs and reviews the work of assigned staff; and provides difficult, technical, complex or specialized financial, business and accounting office support; processes accounts payable invoices, reconciles vendor statements, reviews and enters data, processes transactions, verifies data integrity and ensures accuracy and timely payments.

• Provides lead direction, training and work review to assigned staff; organizes and assigns work, sets priorities and follows-up to ensure coordination and completion of assigned work.
• Receives and verifies invoices for goods and services; ensures that the transactions comply with MPS financial policies, controls and procedures; verifies information with site/department that goods were received, or service was provided.
• Determines proper use of account codes, object codes, discount, and payment terms; processes invoices for payment.
• Reconciles monthly statements from vendors.
• Answers vendor inquiries in reference to payments, data, receipt of goods, etc.
• Maintains updated vendor files; establishes and maintains complex records/filing system of accounts payable vendor files and other financial records, including invoices for retrieval/review by auditors.
• Trains new and temporary personnel regarding accounts payable transactions.
• Supervises the weekly 3rd party payroll system; coordinates efforts with Payroll Unit to reconcile 3rd party vendor payments.
• Confirms accuracy of totals of invoices processed to totals paid to vendors; acts as back-up for maintaining spreadsheet compiling total invoice amounts processed on a daily basis; investigates discrepancies and make corrections as needed.
• Maintains files for independent contractors; monitors the payments to independent contractors so that payments and tax codes are accurate; continually compares total payment amounts made to contractors against the total amount of their contract to avoid over payment.
• Verifies tax codes for contractors in preparing to process 1099s; matches and collates vendor numbers in the event there are duplicates; prepares 1099s for mailing; ensures that the paperwork related to the processing of 1099s is done in an accurate and timely manner.
• Performs investigative transactions to ensure that payments are processed within budget amounts and have proper approval.
• Prepares journal entries and /or uploads in SAP.
• Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Enthusiastically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.
• Maintains absolute confidentiality of work‑related issues, records and MPS information.

High School Diploma/GED; AND four (4) years of Accounts Payable experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

• Basic supervisory principles and practices.
• Accounting and budgeting principles and methods, including grant fund and special fund procedures.
• Applicable policies, procedures and regulations covering specific areas of assignment.
• Principles and practices of auditing financial documents and records.
• Specialized MPS and state agency accounting software applications.
• Principles of record keeping and records management.
• Personal computers utilizing standard and specialized software applications.

• Planning, directing and reviewing the work of others on a day-to-day basis.
• Instructing others in work procedures.
• Maintaining accurate accounting records, and identifying and reconciling errors.
• Analyzing and resolving varied financial office administrative…