Payroll & Accounts Payable Specialist

Payroll & Accounts Payable Specialist

We are seeking a detail‑oriented Payroll & Accounts Payable Specialist to join our hard‑working Accounting team. A strong candidate will show success in prioritization skills and strong attention to detail. Working with a variety of individuals and tasks, adapting quickly and with a detailed focus are key.

• Process bi‑weekly payroll for all staff, ensuring accurate and comprehensive payroll documentation, including maintenance of personal data, leave plans, benefit deductions, earnings, tax with holdings, and other miscellaneous deductions.
• Oversee the maintenance of employee timecards, verifying hours and paid time off. Make adjustments as necessary.
• Serve as the subject matter expert for all time and attendance system processes and procedures, with a thorough understanding of related pay‑related benefits and policies.
• Ensure compliance by conducting audits and checks to confirm accuracy in data entry and payroll calculations. This includes an audit of benefit vendor monthly invoices.
• Generate, manage, and audit payroll reports, including maintenance, filing, and storage of all records.
• Create payroll entries within the Company ERP system; collaborate with Supervisor to ensure proper reconciliation at the close of each period.
• Set up and maintain tax codes for all state authorities; update as needed upon notice of changes.
• Assist with year‑end payroll reconciliation, including accrued PTO, open enrollment changes, and W‑2 processing.
• Support other accounts payable department functions as requested.
• Stay informed on federal and multi‑state labor laws and regulations related to payroll to ensure company compliance.
• Collaborate with HR and other various departments to support payroll integrity and compliance.
• Distribute reports in accordance with department schedules.
• Build trusted, competent, and confident relationships with internal employees and external partners through effective communication and a thorough understanding of services offered.
• Perform other related duties and projects as assigned by the Supervisor.

Qualifications:

• Bachelor’s degree in accounting, finance, or related field preferred.

Experience:

• 3+ years of payroll processing experience required.
• Proven experience with timekeeping systems and certified payroll reporting platforms.
• Knowledge of federal and state wage laws.

Skills:

• Strong written and verbal communication skills.
• Effective problem‑solving.
• Highly organized, motivated, and resourceful.
• Proven ability to multitask and prioritize.
• Keen attention to detail and accuracy.
• Proven ability to maintain confidentiality and discretion concerning financial records.
• Team‑oriented; ability to collaborate, coordinate, and be flexible.
• Excellent interpersonal skills.
• Strong analytical and data‑driven approach to work performed.
• Proficient in Microsoft Office and G‑Suite.

Perks:

• Year‑End Discretionary and “On the Spot” Bonuses
• Paid Time Off
• Spontaneous Company Lunches
• Casual Attire
• Free, Independent Financial Advisory Services
• Opportunity for Growth

Health & Wellness Benefits:

• Medical and RX Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Critical Illness and Accident Insurance
• Short Term and Long Term Disability
• FSA, Dependent Care FSA and HSA
• Virtual Urgent Care and Mental Health Package
• Paid Parental Leave
• 401(k) Discretionary Matching Program

FUN!:

• Giving Back to the Community
• Performance-Based Rewards
• Sporting Event Tickets
• Company Outings
• Fantasy Football League
• Company Happy Hours

Job Type: Full‑Time |
Remote Status: Hybrid

Compensation Starting Range: $50,000 – $55,000 per year