Accounting Specialist

Accounting Specialist

We are seeking a dependable and detail-oriented Accounting Specialist to support our commercial HVAC organization. This role offers the opportunity to develop a broad range of accounting and administrative skills within a dynamic, collaborative environment.

• Accounts Payable:
  • Review all invoices for appropriate documentation and approval prior to entry into the system.
  • Facilitate vendor payments, including check processing, ACH, and portal payments.
  • Process and enter PO and non‑PO invoices while ensuring all additional information is input correctly.
  • Enter, reconcile, and process credit card bills, receipts, and payments.
  • Reconcile vendor statements to ensure accuracy.
  • Enter new vendors into the system and maintain vendor files including W‑9 and certificates of insurance as necessary.
  • Process annual 1099 forms for vendors.
• General Accounting:
  • Process daily check deposits and reconcile incoming banking transactions.
  • Support Staff Accountant in collection efforts.
  • Facilitate monthly recurring HVAC maintenance contract invoices.
  • Process quoted billings upon job completion.
  • Assist with month‑end, year‑end closing and audit processes.
  • Ensure compliance with company procedures and general accounting principles.
• Administrative Support:
  • Assist with incoming calls.
  • Support operations team by assisting in obtaining permits, submitting rebates, and renewing city licenses.
  • Collaborate with other departments to resolve issues and improve processes.

• At least 2 years of accounts payable, accounting support, or bookkeeping experience; previous experience in accounts payable or related financial roles preferred.
• Knowledge and experience working in the HVAC industry is a plus.
• Experience with Sage Intacct, Sage 100 Contractor, Viewpoint, Foundation, Build Ops, or similar accounting/ERP systems preferred.
• Strong verbal and written communication skills with the ability to interact professionally with vendors, customers, and internal team members.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.

• $55,000–$68,000 annually, depending on experience and software proficiency.
• 100 % employer‑paid health insurance for employees.
• Health Savings Account (HSA) Plan.
• 100 % employer‑paid life insurance for employees.
• 401(k) Retirement Plan with employer contributions.
• Employer‑paid time off.
• Opportunities for career growth and development.

Owens Companies is an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or any other protected characteristic under applicable law.