Accounts Payable Specialist, Senior

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Job Title:

Accounts Payable Specialist, Senior ) and

Requisition r:
104288

Close Date:
No established closing date; open until filled

Site:
Davis Center (0001)

FTE: 1.0 FTE
; this is based on full-time equivalency with 1.0 being full time

Union:
AFSCME(29)

Functional Area:

Clerical

Salary Range: $30.66-$41.40

Benefits:
Dental insurance | Health insurance | Vision insurance | Paid time off | HSA & FSA | Retirement plan

Resume and Cover Letter are mandatory to apply for any position.

Under general supervision, plans, assigns, directs and reviews the work of assigned staff; and provides difficult, technical, complex or specialized financial, business and accounting office support; processes accounts payable invoices, reconciles vendor statements, reviews and enters data, processes transactions, verifies data integrity and ensures accuracy and timely payments.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is illustrative only, and is not a comprehensive listing of all functions and duties performed by incumbents of this class.

• Provides lead direction, training and work review to assigned staff; organizes and assigns work, sets priorities and follows up to ensure coordination and completion of assigned work.
• Receives and verifies invoices for goods and services; ensures that the transactions comply with MPS financial policies, controls and procedures; verifies information with the site/department that goods were received, or service was provided.
• Determines proper use of account codes, object codes, discount, and payment terms; processes invoices for payment.
• Reconciles monthly statements from vendors.
• Answers vendor inquiries in reference to payments, data, receipt of goods, etc.
• Maintains updated vendor files; establishes and maintains complex records/filing system of accounts payable vendor files and other financial records, including invoices for retrieval/review by auditors.
• Trains new and temporary personnel regarding accounts payable transactions.
• Supervises the weekly 3rd party payroll system; coordinates efforts with Payroll Unit to reconcile 3rd party vendor payments.
• Confirms accuracy of totals of invoices processed to totals paid to vendors; acts as back-up for maintaining spreadsheet compiling total invoice amounts processed on a daily basis; investigates discrepancies and makes corrections as needed.
• Maintains files for independent contractors; monitors the payments to independent contractors so that payments and tax codes are accurate; continually compares total payment amounts made to contractors against the total amount of their contract to avoid over payment.
• Verifies tax codes for contractors in preparing to process 1099s; matches and collates vendor numbers in the event there are duplicates; prepares 1099s for mailing; ensures that the paperwork related to the processing of 1099s is done in an accurate and timely manner.
• Performs investigative transactions to ensure that payments are processed within budget amounts and have proper approval.
• Prepares journal entries and/or uploads in SAP.
• Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Enthusiastically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.
• Maintains absolute confidentiality of work-related issues, records and MPS information.

• Root Cause Analysis:
  The ability to investigate and resolve complex discrepancies (e.g., price variances, quantity mismatches, and shipping errors) without constant managerial oversight.
• Process Improvement:
  Skill in evaluating current AP workflows and successfully implementing Lean/Agile methodologies to reduce processing times and operational costs.
• End-to-End AP Mastery:
  Deep understanding of the entire procure-to-pay (P2P) cycle, including…