Accounts Payable Specialist

Job Description

This Accounts Payable Specialist role focuses on accurate, timely invoice processing and strong relationship management with both internal partners and external vendors. You will support a high-volume accounts payable function within a large healthcare organization, help optimize processes in a newly implemented Oracle ERP environment, and play an important part in preparing the department for an upcoming organizational merger. This position offers the opportunity to deepen your experience in healthcare finance, Oracle Fusion, and complex AP operations.

Responsibilities

+ Process a high volume of accounts payable invoices accurately and on time for assigned vendors.

+ Enter all purchase order invoices for assigned vendors into the ERP system.

+ Compare purchase orders, prices, terms of payment, and other charges to verify accuracy and ensure proper matching.

+ Review and route non-purchase order invoices for appropriate coding and approval in accordance with accounting and procurement policies.

+ Review and enter manual check requests, ensuring all items have proper approvals per established policies.

+ Ensure all invoices and check requests carry the correct approvals and comply with accounting and procurement requirements.

+ Work closely with the purchasing department and vendors to identify and resolve invoice and purchase order discrepancies promptly.

+ Train internal business partners on processes related to invoice payments and accounts payable procedures.

+ Communicate with internal business partners to resolve invoice discrepancies and ensure timely payment.

+ Establish and maintain strong relationships with vendors to support efficient payment processing.

+ Educate vendors on standard payment terms, processes, and payment types used by the organization.

+ Communicate with vendors to resolve account discrepancies and respond to vendor inquiries in a timely and professional manner.

+ Respond to questions from internal and external customers and work collaboratively to resolve payment issues and other AP-related concerns.

+ Review and reconcile vendor statements for assigned accounts, request missing invoices and credit memos, and process them appropriately.

+ Research and resolve daily interface errors within the ERP system and complete batch releases as needed.

+ Resolve debit balances in partnership with the purchasing team and other stakeholders.

+ Maintain current knowledge of Minnesota sales and use tax requirements and ensure invoices comply with applicable tax rules.

Essential Skills

+ At least 2 years of accounts payable experience, including invoice processing and vendor management.

+ Strong understanding of expense accounts and cost center structures and how they apply to invoice coding.

+ Hands-on experience with Oracle, preferably Oracle Fusion or a similar Oracle ERP system.

+ Proficiency in processing purchase order-based invoices, including three-way matching between purchase orders, receipts, and invoices.

+ Ability to compare purchase orders, prices, terms of payment, and other charges for accuracy.

+ Experience working with accounts payable processes such as invoice entry, coding, approvals, and payment workflows.

+ Knowledge of Minnesota sales and use tax requirements and how they apply to invoices.

+ Understanding of Minnesota Care tax and related compliance requirements.

+ Knowledge of current 1099 reporting requirements and their impact on vendor payments.

+ Strong communication skills to interact effectively with internal business partners and external vendors.

+ Ability to research and resolve discrepancies, interface errors, and debit balances in a structured and timely manner.

+ High attention to detail and accuracy in a high-volume AP environment.

+ High school diploma or equivalent.

Additional

Skills & Qualifications

+ Experience working in a healthcare or hospital environment, or strong interest in gaining healthcare finance experience.

+ Prior exposure to large, complex organizations with high-volume accounts payable operations.

+ Familiarity with OCR (optical character recognition) tools and automated three-way matching processes within an ERP system.

+ Comfort working…