Accounts Payable Coordinator

Founded in 1965, Messerli Kramer is a Top 20 Minnesota law firm with locations in Minneapolis, St. Paul, St. Michael, and Plymouth. We have a hard-earned reputation within the business community for providing sound, reasoned and comprehensive legal services. With an emphasis on building lasting relationships with our clients, our professionals take the time to listen to and understand legal issues within the larger framework of the business as a whole.

We represent a variety of clients across a series of practice groups in the Minneapolis office:
Banking and Finance, Litigation, Corporate and Estate Planning, Commercial Real Estate, and Family Law.

We are seeing an Accounts Payable Coordinator for our downtown Minneapolis office.

Why Join Us

Join Messerli Kramer, one of Minnesota’s leading law firms, and become part of a collaborative, professional team that values accuracy, service, and continuous improvement. In this role, you will play a key part in supporting the financial operations of a respected organization while collaborating with dedicated colleagues in a fast-paced, team-oriented environment. We offer competitive benefits, opportunities for professional growth, and a culture built on integrity, responsiveness, and long-term success.

ONSITE EXPECTATIONS: Hybrid schedule, once fully trained. Minimum of three days on site in Minneapolis office.

POSITION DETAILS
The Accounts Payable coordinator is responsible for managing the company's accounts payable processes amongst our multiple locations, ensuring timely and accurate processing of invoices, payments, and vendor accounts. This role supports the finance department by maintaining accurate financial records, reconciling accounts, and ensuring compliance with company policies and accounting standards.

KEY RESPONSIBILITIES

Accounts Payable Responsibilities

• Receive, review, and process supplier invoices accurately and promptly.
• Match invoices with purchase orders and receiving documents.
• Verify invoice details, pricing, and approval before payment processing.
• Prepare and process payments through checks, electronic transfers, or other payment methods.
• Reconcile vendor statements and resolve invoice discrepancies.
• Reconcile credit card statements for locations.
• Process expense reports on bi-weekly basis.
• Maintain accurate accounts, payable records and filing systems.
• Monitor payment schedules to ensure vendors are paid on time.
• Respond to vendor inquiries regarding payments and account status.
• Assist with month-end and year-end closing activities.
• Prepare accounts payable reports and assist with financial audits.
• Ensure compliance with company policies, internal controls, and applicable accounting regulations.
• Support other finance and administrative duties as assigned.

Client Billing Responsibilities

• Generate and distribute Pro-formas/pre-bills for attorney’s/Legal Assistants at the beginning of each month, after the time entry deadline (and during the month as needed).
• Preparation and processing of high-quality invoices in a timely manner,
• Monitor status of retainer billings, generate invoices, and prepare necessary reports.
• Back up Billing Specialist as needed.

Qualifications

• Diploma or bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Minimum of 2 years of experience in accounts payable or a similar accounting role.
• Knowledge of accounting principles and financial procedures.
• Experience with electronic invoicing systems.
• Previous client billing experience a plus, not required.
• Previous experience support ap/billing requirements for multiple locations.
• Proficiency in Microsoft Excel
• Experience in high volume invoice processing
• Experience in trust accounting systems
• Experience in legal accounting financial software (e.g., Surepoint (LMS)/Elite or other applicable financial applications).
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.
• Experience in working in legal or professional services environments.

Key Competencies

• Accuracy and attention to detail
• Time management
• Ability to work with tight deadlines.
• Ability…