Accounts Payable Specialist

Job Purpose

To be part of a dynamic team to facilitate the routine and advanced accounts payable functions of the law firm. This position will work with others who share a passion for doing great work in the best interest of the firm, our vendors and our clients.

• Accurately and efficiently process & pay vendor invoices; includes data entry, reviewing for accuracy, ensuring compliance of firm policies, routing for appropriate approvals, archiving backup, creating and delivering of end documents (checks, reports, etc.)
• Review and process Trust Disbursement requests authorized by the matter Billing Attorney; validate and ensure accuracy of the disbursement based on supporting documentation
• Accurately and efficiently process firm employee and partner expense reimbursements and/or corporate card account transactions
• Accurately and efficiently process on demand check requests for firm members
• Accurately onboard new vendors and maintenance of existing vendors; including vendor information, setup of appropriate 1099 information, payee terms and remittance information
• Respond and service legal administrative assistants, attorneys, and other firm and accounting personnel via email, telephone, or interoffice mail
• Sort and distribute incoming mail to the accounting department
• Ensure Sales & Use Tax compliance and reporting as it relates to processed vendor invoices or expense reimbursements
• Continuous review and improvement of the Accounts Payable processes and documentation
• Support/Backup of Accounts Payable functions as assigned or as needed
• Complete ad-hoc projects, requests, or other items as directed by his/her manager

• Setup and maintain firm timekeeper setups within the financial system
• Process daily deposit for the firm
• Enter and/or review matter cost recovery and voucher/invoice loads
• Process Charitable Foundation disbursements
• Prepare reconciliation of vendor accounts
• Review and ensure proper 1099 reporting and filing requirements

• Integrity/Honesty:
  Behaves in an honest, fair, and ethical manner. Shows consistency in words and actions. Models high standards of ethics
• Accountability:
  Holds oneself accountable for high-quality, accurate, timely, and effective results
• Interpersonal
  
  Skills:
  
  Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations
• Team Building:
  Fosters team commitment, facilitates cooperation, and motivates team members to accomplish goals
• Resilience:
  Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks
• Flexibility:
  Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles

• High attention to detail
• Efficient at entering data (Typing and 10-key skills)
• Highly accurate
• Excellent organizational and customer service skills
• Excellent written and verbal communications skills, tact, discretion, dependability, and confidentiality
• Intermediate knowledge of Microsoft Office; including Outlook, Word, and Excel
• Technological and mathematical aptitude

• Associate’s degree in Finance, Accounting, Business or related field required
• Bachelor’s degree in Finance, Accounting, Business, or related field preferred
• Prior accounts payable experience preferred in the legal or professional service industry preferred
• Prior experience with Elite 3E and/or Aderant legal software and Emburse Expense and Invoice preferred

Work is performed in a professional office environment and may require the following during the work day:

• Work Hours:
  
  Incumbent is expected to work the hours and shift necessary to fulfill the responsibilities of the position. It is possible that this role will require more than standard hours, especially during month and year-end closings and during special projects
• Must be able to remain in a stationary position for long periods of time (working at a computer).
• Ability to move/traverse about inside the office intermittently…