Commercial Real Estate Lease Analyst

Job Description:

The Commercial Real Estate Lease Analyst reads signed lease documents and turns them into accurate system records, rent schedules, tenant charges, key dates, and reports. The analyst supports a commercial real estate portfolio owned or managed by the company. This person works with Real Estate Accounting, Property Management, Leasing, Asset Management, and Legal. The signed lease controls. If lease language is unclear or conflicts with another document, the analyst records the issue and gets the right team involved before it affects money, reporting, or a deadline.

• Bachelor's degree in Accounting, Finance, Real Estate, Business, or a related field, or an equal mix of relevant education and work experience
• 3+ years of commercial real estate lease administration, tenant recovery, or property accounting experience
• Proven ability to read complex leases, amendments, and related documents and summarize the terms correctly
• Working knowledge of base rent, rent increases, common area maintenance (CAM), operating expenses, real estate taxes, insurance, percentage rent, recoveries, and tenant billing
• Experience with at least one lease administration, property management, or real estate accounting system and the ability to learn the company's system
• Strong Excel skills, including reconciliations, lookups, pivot tables, variance review, and schedules that others can follow
• Clear written and verbal communication, sound judgment, strong organization, and close attention to detail
• Ability to handle several deadlines, explain assumptions, and quickly raise unclear language or risk
• Preferred: experience with large or multi-company portfolios, straight-line rent, internal controls, audits, acquisitions or sales, estoppels, SNDAs, or letters of credit
• Preferred: experience using approved automation or AI tools and checking the results against signed documents

• Read and summarize signed leases, amendments, renewals, expansions, reductions, assignments, subleases, terminations, and waivers
• Enter important terms, including the space, dates, rent, increases, options, notice deadlines, recoveries, caps, base years, gross-ups, taxes, insurance, percentage rent, deposits, letters of credit, allowances, co-tenancy, and other rights and requirements
• Decide which document controls when several documents change the lease; flag conflicts, missing support, and unusual terms for review
• Turn lease terms into accurate rent schedules, system fields, tasks, notices, and reports
• Complete a documented quality check before records or charges go live
• Keep electronic lease files complete, organized, and supported

• Enter and update complete lease records in the company's lease or property accounting system on time
• Attach signed documents, keep the correct version history, and support important data changes
• Compare the signed lease, lease summary, rent roll, lease system, accounting system, and billing schedules; fix or raise differences quickly
• Maintain approved recovery settings, pools, tenant setup, and budget assumptions
• Support data transfers, acquisitions, property sales, and system changes; test the transferred data
• Use the signed lease as the legal source and the lease system as the daily working source

• Set up and check recurring charges, fixed rent increases, consumer price index (CPI) increases, percentage rent, utilities, and other bill-backs
• Prepare or support CAM, operating expense, real estate tax, and insurance estimates and year-end reconciliations
• Apply caps, base years, gross-ups, exclusions, and other special terms exactly as the lease states
• Research differences and tenant questions, prepare lease-based support, and coordinate approved corrections or escalation
• Help prepare tenant estimate and reconciliation statements and enter approved charges into the accounting system
• Review rent rolls, occupancy information, and portfolio reports for accuracy
• Give Accounting the lease data and schedules it needs;
  Accounting owns accounting policy and final accounting conclusions

• Maintain controls over rent commencement, option and notice deadlines, expirations, renewals, holdovers, insurance requirements, reporting duties, and other time-sensitive provisions
• Use system alerts, recurring reviews, and documented backup procedures so that compliance does not depend on individual memory
• Monitor unresolved obligations and obtain missing documents, data, approvals, or evidence of completion
• Assess the timing and significance of exceptions and elevate them early enough for Accounting, Property Management, Leasing, Asset Management, or Legal to act

• Prepare recurring and ad hoc lease, billing, recovery, varia