Payroll & Benefits Specialist | Minneapolis, MN

Job Details

Job Location:

Minneapolis, MN 55404

Payroll & Benefits Specialist | Full Time

Jefferson Lines – Minneapolis, MN

Jefferson Lines has been a cornerstone in the transportation industry, providing reliable and affordable bus services across the Midwest since 1919. We pride ourselves on our commitment to customer satisfaction and operational excellence. Join our dedicated team.

Jefferson Lines is looking for a Payroll and Benefits Specialist who is responsible for managing all processes, audits, and internal communications related to Payroll administration, Benefits management, and corporate reporting. This position operates within a multi-entity architecture, owning full responsibility for executing multi-organizational payroll processes for all related business entities. This role merges rigorous internal financial controls, tax compliance, and payroll data flows with Collective Bargaining Agreement (CBA) adherence and driver-facing customer service optimization to maximize commercial driver retention and absolute regulatory alignment.

• Multi-Organizational Payroll Management:
  Execute accurate, timely, and complete bi-weekly payroll processing.
• Benefits Architecture & Administration:
  Oversee employer-sponsored benefit plans. Partner directly with established benefit vendors to run annual Open Enrollment periods.
• Financial Accountability & Ledger Alignment:
  Maintain rigorous internal controls, including precise payroll data flows directly to Finance & Accounting, workers' compensation category allocation, and audit trails.
• Driver Relations & Employee Customer Service:
  Provide rapid response resolution for employee pay inquiries.
• Regulatory Compliance Tracking:
  Cultivate chronological, audit-ready data tracks to secure undisputed regulatory compliance across ACA, 401(k) annual audits, Form 5500 processing, EEO/Affirmative Action reporting, and multi-state unemployment metrics.
• Data Execution & Controls:
  Accurately prepare, process, and audit multi-state corporate payroll within HRIS/Payroll system.
• Ledger & Analysis Maintenance:
  Generate precise payroll-related cost allocations, financial analyses, and accounting reconciliations. Balance ledger reporting strings with Accounting Department parameters.
• Labor Union & CBA Alignment:
  Interpret, track, and implement specialized payroll rules, premium pay, seniority metrics, and deduction profiles mandated under active Collective Bargaining Agreements (CBAs).
• Technical Deductions Management:
  Manage and process court-ordered garnishments, multi-jurisdictional tax levies, and statutory deductions directly within Paycom infrastructure; coordinate external employment verifications.
• Absence Lifecycle Management:
  Track, document, and administer complex Family and Medical Leave Act (FMLA) tracks, short-term disability allocations, military leaves, and workers' compensation absences.
• State Unemployment Management:
  Assist Human Resources in the processing of external multi-state unemployment claims and participate in employer fact-finding processes.
• Information Security Controls:
  Maintain absolute operational confidentiality regarding personal identifiable data, clinical leave validations, and compensation metrics to preserve corporate trust.

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

A college degree or equivalent with a minimum of four (4) years of dedicated professional experience managing multi-state payroll and benefits environments. Direct experience managing complex, multi-organizational payroll…