Sr Administrative Assistant

Overview

Unique opportunity to work in the heart of an investment team. Coordinate all aspects of day-to-day business support needs and be a key member on this fast-paced team. Responsibilities include schedule meetings/conferences, may read and respond to emails and requests on behalf of the leader(s), prepare presentations, internal and external communications, travel arrangements, expense reports and invoices, and coordinate department programs, offsite, special events or conferences.

Respond to ad hoc requests or provide project support. Extend independent judgment over prioritization of work, and on behalf of the leader.

• Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.

• Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports.

• Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences. May provide leadership to direct reports including coaching, mentoring and annual performance reviews.

• Respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.).

• Provide new hire training and/or mentoring to administrative staff within department or business unit. May back-up other administrative assistants.

• Associate (2-year) degree or equivalent.

• 3-5 years of relevant experience required.

• Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).

• Experience with arranging/booking international travel.

• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.

• Ability to anticipate needs and use independent judgement given limited availability of leader.

• Ability to exercise discretion due to accessing and handling sensitive information.

• Bachelor’s degree preferred

• Financial services industry experience is favorable

• Working across multiple teams, multiple offices, and multiple time zones

We’re a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of 2024. With our team of more than 20,000 people in 20 countries, we advise, manage and protect assets and income of more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer.

Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and River Source Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.

Base Pay Salary

The estimated base salary for this role is $58,300- $72,300 / year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.

Full time

Non-Exempt

Business Support & Operations

AMINV US Asset Management