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Order Intake Coordinator - Minneapolis, MN
Job in
Minneapolis, Hennepin County, Minnesota, 55400, USA
Listed on 2026-02-10
Listing for:
C4 Technical Services
Contract
position Listed on 2026-02-10
Job specializations:
-
Administrative/Clerical
Data Entry, Office Administrator/ Coordinator, Administrative Management, Business Administration
Job Description & How to Apply Below
- Role: Order Intake Coordinator
- Openings: 5
- Contract Length: 6-month temp to start, then possible conversion.
- What are the hours for this role? Monday - Friday 8:30-5pm
- Interview Process: 30-minute virtual interview with Managers
- Work Environment: 2 days a month in office
- Does the training period differ? There would just be the first day onsite to get equipment with the other days being remote
- Target Start Date: 03/02
- Pay Rate: $20.00
- Highly engaged
- OK with repetitive tasks and working with work queues
- Show proactive actions
-ex: " keeping track of stats on their own and then comparing to report" - reference resources
- Solid attendance. Limit unplanned attendance.
- Work to meet & exceed goals
- Organized and prioritized
- Positive attitude
- Faster typing & tech-savvy, comfortable quickly navigating several platforms, Microsoft Outlook, Teams, One Note, Internet
-saving as favorites, multiple screens - detail-oriented
- Curious - comfortable reaching out with questions
The Order Intake Coordinator is responsible for processing all patient related paperwork for the sales team. This includes processing faxes received, incoming referrals and data entry in the Filemaker program. This position coordinates and maintains the order completion process to ensure service levels and insurance requirements are met. This position involves high volume data entry with a focus on accuracy and efficiency.
Responsibilities
- Responsible for providing internal administrative support for the Sales Team
- Enter New Patients received from Clinics or Sales Representatives into Filemaker Database
- Conduct clinic outreach for missing referral information
- Process all order related paperwork in a timely and accurate manner ensuring service levels are met
- Ensure paperwork meets payer requirements and standards
- Ensure regulatory requirements such as HIPPA are followed and incidents reported to Supervisor
- Attend monthly required meetings such as, 1:1's with Supervisors, Department Meetings, Stretch meetings and Company Town Halls
- Assist with overtime requests from Supervisors
- Other duties as assigned such as database clean up, cross-departmental assistance, and database testing but not limited to
Education & Experience
Required:
- Associate Degree or equivalent work experience
- 2+ years of data entry experience
- Previous experience with Filemaker
- Ability to adapt quickly to changing protocols
- Ability to take written and verbal directions
- Demonstrates organizational skills
- Ability to focus for long periods while maintaining speed and accuracy
- Demonstrates ability to communicate clearly and effectively
- Strong collaborative style, both internally and externally, to ensure objectives are met
- Demonstrates ability to successfully manage multiple tasks at one time
- Strong data entry skills
- Proficiency with Microsoft Word, Excel, Teams, and Outlook preferred
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