Administrative Assistant

This is an Engineering Assistant position specific to the Engineering Permit team. Responsible for processing and monitoring permit applications and deadlines, as well as maintaining a database of all permits for construction and maintenance projects. Position will proactively monitor internal reports to assure the timely receipt of permits, contact governmental agencies regarding permit requests and provide post-construction notifications.

• Provide a broad array of support for internal engineering projects and tasks that vary and are dependent on the workload.
• Complete and submit permit applications for State, County and Local agencies for all main and service installation and system maintenance and repair projects.
• Responsible for accurately completing all forms and for coordinating with all departmental personnel involved in the process to ensure that permits are completed in a timely manner.
• Responsible for initiating and processing checks and check requests for permits and other advanced payments required by railroads, DNR and other agencies.
• Maintain database of all permits requested and received to ensure that accurate information is maintained on a continuous basis regarding the status of all pending and received permits.
• Distributes permits to appropriate personnel and prepares permit return correspondence and gathers project information to support governmental agency requests.
• Maintain a list of agency permit officials and provide quarterly updates to department personnel.
• Develop and monitor reports that support the timely receipt of permits and track various items required for reporting or payment.
• Contact government agencies, as needed, to follow up on delinquent permits and to request verbal permits for fast track or emergency projects.
• Prepare address lists, notification letters and correspondence for other personnel.
• Perform additional tasks as assigned.

• Demonstrated PC proficiency, including Excel, Word, Access and other Windows based programs.
• Able to perform basic mathematical computations and alphabetizing.

Eight Eleven Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, citizenship, disability, genetic information, gender, sexual orientation, gender identity, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws.