Legal Administrative Assistant - Litigation

Job Category: Legal Administrative Assistant

Requisition Number: LEGAL
002245

• Posted :
  February 10, 2026
• Full-Time
• Hybrid

Showing 1 location

Minneapolis
50 South Sixth Street
Suite 2600
Minneapolis, MN 55402, USA

This Legal Administrative Assistant (LAA) position is a member of a multi-practice, litigation LAA team. Responsibilities include, but are not limited to, document preparation, e-filing in various courts, time entry, travel and meetings coordination, handling correspondence, expense entry, creating binders, electronic correspondence, document productions, and file maintenance. The LAA must be able to work effectively with a variety of professionals, including attorneys, paralegals, staff and clients.

This position reports to the LAA Supervisor/Office Manager and works under the direction of assigned attorneys and paralegals.

Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.

Required Education & Experience

• High School diploma or equivalent.
• 3-4 years LAA experience or equivalent.
• Strong computer skills required with Microsoft Word and Outlook, as well as with file document management tools such as iManage.

Preferred Education & Experience

• College degree or coursework in business, legal studies, or a related field.
• Experience providing litigation support across multiple practice areas.
• Ability to manage workload and priorities in a team environment.
• Law firm experience preferred.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.

• Legal Administrative Support (75%)
  • Responsible for typing and modifying legal documents accurately and within requested time frames for assigned legal group, prioritizing work among assignments and meeting specific deadlines on projects.
  • Coordinates lengthy and complex document preparation with Work Product Support Services as needed.
  • Prepares documents for e-filing as required.
  • Reviews and routes incoming mail. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required.
  • Ensures that all attachments, exhibits and enclosures are included.
  • Maintains paper and electronic files in compliance with current policies.
  • Works with Information Governance department to create and maintain client files and indexes.
  • Marks case or matter related documents as needed with filing instructions to ensure proper filing.
  • Performs routine filing and retrieves files as needed.
  • Responsible for professionally managing incoming calls, including client calls, assisting in coordinating timekeeper calendars, expense reports, travel and meeting arrangements.
  • Coordinates specific client dates with the Calendar/Docket Department as needed.
  • Prepares and processes new matter forms.
  • Receives and screens phone calls and takes messages as required.
  • Receives and directs clients and visitors.
  • Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports.
  • Schedules meetings and arranges for conference rooms and meals.
  • Maintains and updates contact names and addresses in the contact database.
  • Communicates effectively with clients and with others in the Firm.
  • Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• Prepares daily time entries for assigned attorneys utilizing Firm approved narrative guidelines, and submits in a timely manner to Accounting.
• Coordinates client billing matters with Accounting billing staff, attorneys, and clients; prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets.
• General and Administrative (5%)
• Proactively demonstrates effective teamwork and provides assistance to other LAA Teamss as time permits.
• Works cooperatively with other departments and individuals in the Firm.
• Performs other duties as assigned by core…