Office Assistant

Description

We are looking for an organized and proactive Office Assistant to join our team in Saint Louis Park, Minnesota. This Contract to permanent position is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a growing organization. In this role, you will handle a variety of administrative mailroom tasks to ensure smooth daily operations.

This position requires flexibility and travel throughout the greater metro area, providing mailroom support to a diverse range of client locations. Your attention to detail and ability to manage multiple tasks will help ensure smooth mailroom operations and contribute to the overall efficiency of our organization. If you are eager to take on varied administrative tasks and play a key role in our mailroom team, we encourage you to apply.

Responsibilities:

+ Perform a wide range of mailroom operations, including sorting, distributing, and collecting mail throughout the organization.

+ Handle print production tasks such as creating black-and-white double-sided copies, printing and binding books, and preparing covers as specified in job tickets.

+ Scan, digitize, and upload documents to online databases as requested.

+ Process and complete work orders received via a job ticket system, ensuring accuracy and timely completion of all requests.

+ Conduct routine mail pickups and deliveries across company departments multiple times daily.

+ Perform light equipment maintenance, such as replacing printer toner and restocking paper and other mailroom supplies.

+ Communicate and coordinate with team leads at various client locations to prioritize daily tasks.

+ Occasionally assist with reception area coverage, including front desk management, ordering lunch for staff, and coordinating conference room usage as needed.

Requirements

- Proven ability to handle multiple tasks and prioritize effectively in a fast-paced environment.

- Strong team player with a positive attitude and willingness to assist with diverse tasks.

- Proficiency in Microsoft Word and Excel.

- Familiarity with basic office equipment and general administrative practices.

- Excellent verbal and written communication skills.

- Ability to manage printing, scanning, and filing tasks efficiently.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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