Executive Administrative Assistant

Executive Administrative Partner

Department:
Administration

Serve as the primary administrative partner to the President and provide high-level administrative support to the Executive Leadership Team (ELT). Operate with minimal supervision while managing a wide range of confidential, executive-level responsibilities including complex calendar management, coordination of domestic and international travel, preparation of PowerPoint presentations and executive materials, meeting and event coordination, and ensuring seamless day-to-day operations of the executive office.

• Provide proactive, executive-level administrative support that anticipates the needs of the President and ELT.
• Manage highly complex and frequently changing calendars, including coordination of meetings, executive sessions, internal leadership events, and special projects.
• Create, edit, and format professional PowerPoint presentations and executive reports for internal and external audiences.
• Coordinate and book all domestic and international travel for the President and ELT, including itineraries, logistics, reservations, and supporting documentation.
• Manage executive lunch meetings, onsite leadership meetings, and other scheduled gatherings, ensuring logistics, catering, and materials are seamlessly arranged.
• Professionally screen calls, greet guests, and act as a polished representative of the executive office.
• Maintain organized and secure filing systems, correspondence, and confidential information.
• Support executive projects by tracking action items, ensuring follow-through, and preparing related materials.
• Coordinate onsite and offsite corporate events as requested.
• Maintain awareness of company initiatives, priorities, and timelines to better support leaders in planning and execution.
• Complete training as required by standard operating procedures and work instructions.
• Follow all company policies and procedures related to confidential proprietary information (CPI), including the Confidentiality and Non‑Solicitation Agreement.
• Other responsibilities as assigned.

Reports to:

President