Property Administrator - Commercial Real Estate Portfolio - Minneapolis

About The Job

Are you organized, service-driven, and ready to grow your career in commercial real estate? Artis is seeking a proactive Property Administrator to support the Property Manager in the day-to-day operations and maintenance of our commercial property portfolio.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys working with tenants and vendors, and takes pride in keeping operations running smoothly.

• Assist with daily tenant needs, service requests, and compliance matters.
• Receive and respond to tenant and vendor inquiries via email and phone.
• Support tenants in using the Café Commercial Work Order system.
• Prepare tenant move-in/move-out notices and assist in ensuring spaces meet required standards.
• Coordinate tenant meetings and support tenant event planning.
• Draft correspondence to vendors and tenants on behalf of the Property Manager.

• Process invoices for payment within Yardi.
• Maintain and update welcome packets.
• Prepare and manage Service Agreements, ensuring proper execution.
• Maintain accurate tenant and vendor records.
• Collect and maintain current Certificates of Insurance.
• Maintain performance specification records and recommend contract modifications as needed.
• Approve and manage room bookings.
• Review operational requests and direct them appropriately.

• Assist with building and grounds inspections; prepare written reports, and help initiate corrective action for maintenance or janitorial deficiencies.
• Coordinate maintenance, upkeep, and suite reconditioning projects.
• Track customer suite changes and report updates to the janitorial provider for accurate billing and service.
• Process signage requests, changes, and removals.
• Manage card access requests, conduct access card audits, and monitor security systems as needed.

• Bachelor’s or Associate Degree, or equivalent commercial experience.
• Experience in Commercial Real Estate preferred.

• Strong computer proficiency, including Microsoft Word and Excel; experience with Yardi preferred.
• Excellent written and verbal communication skills.
• Comfortable learning and using new real estate and property management applications.
• Strong organizational skills and attention to detail.
• Professional and confident when engaging with tenants and vendors in person and via email.
• Ability to interpret safety rules, operating and maintenance instructions, and procedural documents.
• Ability to generate routine reports and professional correspondence.
• Proficient in standard office equipment and systems.

RFA Asset Management is committed to equity, diversity, and inclusion. Employment decisions are made without regard to race, color, gender, religion, national origin, age, physical or mental disability, sexual orientation, gender identity, genetic factors, or other characteristics protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process.