Executive Assistant

Minneapolis Office
500 Washington Ave S
Suite 2060
Minneapolis, MN 55415, USA

Delta Dental of Minnesota is the largest regional provider of dental benefits, passionately serving over 7,000 Minnesota and North Dakota‑based purchasing groups and 4.5 million members nationwide. We provide a work environment that engages each individual while encouraging growth and professional development. We are proud to be named a Top Workplace employer for several consecutive years and value our team members for building this reputation.

The Executive Assistant to the Chief Financial Officer (CFO) & Board of Directors (BOD) provides high‑level administrative, operational, and strategic support to the CFO while serving as a key liaison to the BOD. This role requires exceptional organization, discretion, communication skills, and the ability to manage complex schedules, confidential information, and board governance processes in a fast‑paced environment. The Executive Assistant position is proactive, detail‑oriented, highly professional, and capable of anticipating needs while maintaining strong relationships with executives, board members, and stakeholders.

This position is with Stratacor, an affiliate of Delta Dental of Minnesota.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment authorization at this time.

• Anticipate needs and deliver proactive, high‑level support while professionally representing the company.
• Demonstrate initiative, a strong work ethic, and a readiness to take ownership of tasks, approaching challenges with a solutions‑focused mind.
• Maintain and handle sensitive information with the highest level of confidentiality. Assist in the preparation of highly confidential materials, PowerPoint, and other presentations.
• Learn and understand the complexities of the company and its affiliates’ business matters in order to relate messages within the proper context.
• Execute a variety of routine and complex administrative duties in support of day‑to‑day operations.
  • Handle and update spreadsheets, financial reports and other ad hoc documents or reports, as needed.
  • Manage and maintain schedules by proactively managing complex calendars and remaining flexible to multiple changes.
  • Maintain files, records, and databases, including off‑site storage records and retention.
  • Manage responsibilities related to organizing meetings, department events, training sessions, and conferences. Duties include but are not limited to the preparation of highly confidential materials and presentations, set‑up and clean‑up of meeting rooms and making arrangements for meals/catering.
  • Coordinate travel accommodations and itineraries – U.S. and international (flight, hotel, transportation, etc.). Update travel arrangements which may require working after business hours and/or on weekends for logistical support.
  • Prepare expense reports for approval on a monthly basis. Ensure proper documentation and timely submission of all expenses and invoices, utilizing the company’s expense reporting system. Complete timely submission of company hours reported in the company’s time management system.
  • Gather information and prepare correspondence as requested (i.e., draft letters, emails, proof correspondences).
  • Support the execution of high‑priority projects and initiatives. Track progress on deliverables, monitor deadlines, and provide status updates. Conduct research and gather requested information/data.
• Interface with employees, executives, board members, customers, vendors, and the public. Maintain confidentiality and use discretion and tact; answering questions and meeting requests directed to the executive.
• Work collaboratively with other administrative support team members. Act as a backup for other executive assistants as needed to ensure seamless support across the organization.
• Other duties as assigned as well as willingness and flexibility when pulled into other projects outside of the immediate job description.

• Manage and maintain the…