LGS Accounts Payable Specialist

About the Job

Manages the accounts payable function for Lions Gift of Sight, ensuring accurate and timely processing of invoices, purchasing, and tracking expenses.

Key Responsibilities:

Accounts Payable - 45%:

* Process invoices accurately and efficiently, ensuring proper funding and approvals as required and in accordance with University of Minnesota (UMN) policies.

* Create blanket Purchase Orders annually with proper documentation that accurately reflect forecasted purchasing volumes for the Fiscal Year.

* Proactively follow up with suppliers to ensure accounts remain current and resolve any payment discrepancies or issues.

* Investigate and resolve vendor queries in a timely manner, maintaining positive relationships with suppliers.

* Process check refunds as needed for deposit with UMN Finance.

* Collaborate with LGS Supply & Inventory Coordinator, and LGS Allocation to anticipate significant fluctuations in spending.

* Verify monthly invoice to Minnesota Lions Vision Foundation with EFS data and post expenses to Quick Books.

* Together with LGS Administrative Manager, forecast and report monthly expenses, providing accurate and comprehensive financial data.

Purchasing - 40%:

* Monitor and complete purchase requests from LGS Purchasing form, including check requests as needed.

* Business Unit expert on UMN purchasing methods and requirements.

* Organize, track, and monitor LGS purchasing activities including active follow up and communication with requesters.

* Act as a Purchasing Card (PCard) holder, overseeing assigned transactions and ensuring compliance with policies and guidelines.

* Facilitate necessary security reviews for software purchases. Maintain a tracking system for LGS software security reviews to ensure compliance with UMN policy.

* Facilitate Legal reviews with the Office of the General Counsel for purchases, as required.

* Set up and maintain suppliers in the Enterprise Financial System (EFS).

* Understand, and reference, the University of Minnesota purchasing policies and procedures, ensuring compliance at all times.

Other Administrative - 15%:

* Central point of contact and account admin for administrative accounts including Fed Ex, Verizon, Iron Mountain, Loffler, etc.

* Develop and maintain a proficient knowledge of eye banking operations to facilitate management of cross-functional financial responsibilities.

* Create, update, and maintain LGS AP operations manual, ensuring accuracy and reflecting changes and improvements as needed.

* Backup for onsite administrative functions as required.

* Act as backup for invoicing and accounts receivable operations as needed.

* Respond to supervisor feedback and meet established expectations.

* Remain current on all required training and submit documentation to Quality Systems in a timely manner.

* Represent the administrative team on internal committees as needed, actively participate in meetings and provide input.

Qualifications

All required qualifications must be documented on application materials.

Qualifications (Required):

* High school diploma/GED and four years of general accounts transaction experience. Training may be substituted for some of the years of experience.

* Strong organizational skills; able to prioritize and manage multiple tasks and deadlines.

* Excellent and proactive communication skills to work collaboratively with internal teams and external vendors, fostering strong relationships .

* Utilize available resources to ensure efficient and accurate accounts payable processes.

* Ability to understand the broader financial implications of accounts payable processes, connecting them to overall business objectives.

* Proficient in using Google Suite, including, Email, Calendars, Chat, and particularly Google Sheets for data analysis and reporting.

* Ability to work independently and as part of a team, displaying a high level of professionalism, integrity and follow through.

* Demonstrated ability to write clear, complete and concise purchasing justifications.

* Excellent organization skills and attention to detail, with the ability to accurately process a high volume of invoices and payments.

Qualifications (Preferred):

* Proven experience in accounts payable or a similar financial role, demonstrating strong knowledge of accounts payable principles, practices, and procedures.

* Proficiency in financial software and systems, including experience with EFS, Quick Books, and purchasing card systems.

* Knowledge of University of Minnesota purchasing policies and procedures.

About the Department

The Department of Ophthalmology and Visual Neurosciences and its success is built upon the innovation and drive of every member of our team, from faculty to administrators to technicians. Put simply, all of us are driven to provide the best eye care for our patients, discover new treatments, and educate the next generation of eye care professionals.

For more information, please visit our website at (Use the "Apply for this Job" box below)./Ophthalmology

Lions Gift of Sight

Lions Gift of Sight (formerly…