Investment Banking Executive Assistant – Minneapolis, MN

Job Overview

Executive Assistant – Investment Banking Healthcare Team (Minneapolis, MN)

• Manage active calendars for multiple partners and senior bankers.
• Schedule domestic and international travel itineraries and agendas.
• Word‑process and desktop publish documents such as pitchbooks, correspondence, engagement and commitment letters, memorandums, invoices, reports, and tracking sheets using the Microsoft Office suite.
• Compile and reconcile expense reports and corporate Visa accounts using Concur.
• Maintain and update the CRM database, entering call notes, tracking deal processes, and creating distribution lists.
• Exercise discretion in time‑management, prioritizing issues and ensuring appropriate follow‑up.
• Maintain confidentiality of sensitive information.
• Coordinate internal and external meetings, dinners, events, and conferences on‑site and off‑site, including contract negotiation with restaurants and meeting facilities.
• Screen multiple banker phone lines and project a positive, professional image.
• Assist with onboarding new banking team members.
• Develop relationships with external clients and internal partners across the firm.
• Perform any other related responsibilities as required or requested.
• Travel up to 10 days per year and work overtime during conference/event preparation as needed.

• Fast‑paced and dynamic environment experience.
• Strong organizational skills and ability to navigate multiple projects, priorities, and deadlines.
• Professional demeanor and appropriacy when interacting with senior partners, clients, and colleagues.
• Team player who thrives in a collaborative environment.
• Familiarity with the financial/banking industry.
• Non‑exempt, hourly position; availability for overtime.

Anticipated starting salary range: $70,000 – $80,000 per year (range based on experience). Eligible for annual incentive compensation. Total compensation competitive with the market.

Competitive annual bonus structure in addition to salary.

Work‑life balance with generous PTO and 10 Federal Holidays. Hybrid work schedule options available after 6 months of employment.

Monthly early Friday departure opportunity throughout the year.

Opportunities for training & professional development, on‑demand, throughout the year.

Collaborative and supportive team environment where contributions are recognized and rewarded.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, disability, age, marital status, status as a protected veteran or status with regard to public assistance.